We are seeking a proactive, commercially minded and highly organised Administration, Marketing & Sales Coordinator to join our growing commercial real estate business. This is a varied and fast-paced role. You will play a key role in supporting the day-to-day running of our workspace portfolio whilst helping drive occupancy, client retention and new business growth .
The successful candidate will work closely with leadership, sales and operations teams, contributing to customer experience, business development initiatives, marketing campaigns and internal administration.
This role offers an excellent opportunity to develop within a growing commercial property business, with a clear pathway toward Sales Executive, Business Development or Commercial Management progression .
Key Responsibilities
Administration & Operations
Supporting the daily operations of serviced office and workspace locations
Assisting with building enquiries, facilities coordination and supplier communication
Managing inbound calls, emails and general office correspondence
Maintaining internal systems, records, databases and reporting documents
Preparing contracts, client documentation, onboarding paperwork and administrative packs
Updating CRM systems, occupancy records and commercial reporting data
Supporting finance administration including invoicing support and payment tracking
Coordinating meeting room bookings, workspace logistics and hospitality arrangements
Supporting internal projects, process improvements and operational compliance
General administrative support across the wider business
Marketing Responsibilities
Updating company website content, listings and promotional materials
Managing marketing campaigns, email communications and client updates
Supporting social media management and brand visibility initiatives
Creating brochures, presentations, newsletters and marketing collateral
Assisting with event coordination, networking events and industry engagement
Monitoring marketing performance metrics and reporting outcomes
Supporting lead generation campaigns alongside sales activity
Sales & Commercial Responsibilities
Managing inbound sales enquiries via phone, email and website channels
Qualifying prospective clients and identifying workspace requirements
Booking and coordinating office viewings and client tours
Preparing proposals, pricing information and workspace presentations
Supporting the sales pipeline through CRM updates, follow-ups and lead management
Conducting outbound prospecting and business development outreach where appropriate
Building relationships with prospective tenants, brokers and referral partners
Assisting in negotiating workspace solutions and occupancy opportunities
Supporting client retention initiatives, renewals and upselling opportunities
Tracking sales KPIs, occupancy performance and conversion metrics
Collaborating with senior management on revenue growth strategies
Skills & Experience
Previous experience in administration, sales support, marketing, hospitality, property, serviced offices or commercial environments desirable
Strong organisational and multitasking abilities
Confident communication skills, both written and verbal
Commercial awareness with an interest in sales, business development or real estate
Strong customer service and relationship-building skills
Comfortable using CRM systems, Microsoft Office and digital marketing tools
Self-motivated, proactive and able to work independently
Positive, professional and solutions-focused mindset
Career Progression Opportunity
This role is designed as a development opportunity within a growing commercial property business. For the right candidate, there is progression opportunities
You will gain exposure to commercial real estate, serviced office operations, client relationship management, sales strategy and business growth initiatives .
What We Offer
Opportunity to join a growing commercial real estate / serviced office business
Broad exposure across operations, marketing, sales and property management
Clear development and progression pathway
Supportive, entrepreneurial and collaborative working environment
Training and professional growth opportunities