Sheffield Teaching Hospitals NHS Foundation Trust
Support Medical Secretary
The closing date is 03 December 2025
We are seeking an enthusiastic, motivated individual to join our secretarial team within the Gynaecology Service at the Jessop Wing. The role provides a link between the Trust, the patient and their GP for patients/carers and other healthcare professionals. You will provide a comprehensive, efficient and responsive secretarial service to the medical staff and their teams.
To work collaboratively with the clerical, secretarial and clinical teams to provide an accurate and effective secretarial service to the Gynaecology service. The post holder will work with minimal supervision and be expected to work flexibly as part of a multi‑disciplinary team providing a wide range of specific secretarial duties.
Main duties of the job
The successful candidate will be required to provide comprehensive secretarial support to the clinical and nursing teams based in Gynaecology.
You will need to have the ability to work both independently and as part of a team whilst maintaining a high standard of work. The ability to prioritise your workload and to know when to elevate issues is essential. You will need to be able to liaise with staff throughout the Trust at all levels including consultants, management, nursing staff, GP's, patients and patient relatives, dealing effectively and efficiently with their enquiries.
To be successful in your application you will need to have a good standard of education, experience of an office‑based role, excellent verbal, written communication and typing skills and a clear understanding of patient confidentiality.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and promotes excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Qualifications
* 5 GCSE's including Maths and English at grade 4/C or above (or equivalent demonstrable experience)
* Medical word processing qualification
Experience
* Relevant experience of audio typing
* Experience of providing phone‑based customer service to the public
* Experience of using administrative systems
* Excellent computer skills including standard office packages and e‑mail
* Experience of working effectively with colleagues from a range of disciplines and levels of seniority
* Experience of exercising initiative and demonstrating innovative approaches within overall delegated responsibility and parameters
* Determination and resilience in meeting objectives and deadlines
* Experience of maintaining a fast pace of work
* Experience in using an Electronic Patient Record System
* Typing and circulating minutes
* Knowledge of medical terminology
* Experience of database and spreadsheet management
* Diary management (electronic and paper versions)
Further Training
* A willingness to undertake training as required to deliver the duties of the post
* Proof of continuous self‑development
Special Skills
* Excellent communication skills both written and verbal
* Excellent organisational skills with a methodical and flexible approach
* Ability to work as part of a multi‑disciplinary team
* Proactive and self‑motivated attitude
* Evidence of ability to prioritise own workloads
* Excellent attention to detail
* Ability to work under limited supervision
* Flexible to meet the needs of the service
* Clear understanding of patient confidentiality
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Sheffield Teaching Hospitals NHS Foundation Trust
£24,937 to £26,598 a year pa or pro rata for part time staff
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