Talent Acquisition Coordinator
Location: Holborn
Hours: 9:00am : 5:30pm
Days: 3 days per week (Tuesday and Wed in Holborn and two half days or further full day : open to flexibility)
Salary: up to 31,500 FTE (18,900PR)
Start date: March 26
Annual leave: 25 days per year FT (15days pr)
Key Responsibilities
Recruitment Ownership
Manage end:to:end recruitment for all roles across the organisation, from initial briefing through to offer stage. Work closely with the Head of People and Culture to prioritise roles, understand hiring requirements, and align recruitment activity with business objectives. Post and manage vacancies through the organisations HRIS/ATS, ensuring roles are promoted via agencies, job boards, and the careers page. Screen applications, shortlist candidates, and progress them through multiple stages of the recruitment process as required. Coordinate and schedule interviews, tasks, and assessments for each role.
Agency and Vendor Management
Act as the main point of contact for recruitment agencies and external suppliers. Ensure compliance with agreed terms, including fees, exclusivity arrangements, and service levels. Build and maintain strong, professional relationships to support high:quality candidate pipelines.
Candidate Pipeline and Talent Pooling
Build and maintain an internal database of prospective candidates for recurring or hard:to:fill roles. Develop proactive sourcing strategies to reduce reliance on agencies over time. Maintain accurate, GDPR:compliant candidate records.
Job Descriptions and Recruitment Infrastructure
Ensure job descriptions are accurate, up to date, and reflective of day:to:day responsibilities. Partner with hiring managers to refine role requirements and competencies. Develop and maintain a library of competency:based interview questions for all roles across the organisation. Support the creation and management of role:specific tasks or assessments used during recruitment.
ATS / HRIS Management
Manage recruitment workflows within the HRIS/ATS, ensuring candidates progress through stages promptly and accurately. Train hiring managers on effective use of the system. Monitor system data to ensure accuracy, compliance, and reliable reporting.
Process Improvement and Reporting
Track key recruitment metrics (such as time:to:hire, cost:per:hire, and source effectiveness) and provide regular updates to the Head of People and Culture. Identify opportunities to streamline and improve recruitment processes. Ensure recruitment activity meets agreed timelines and organisational priorities.
Candidate Experience
Deliver a consistent, professional, and engaging candidate experience at every stage of the recruitment journey. Ensure timely communication and feedback is provided to all applicants.
General People and Culture Support
Support wider People and Culture initiatives where recruitment insight adds value. Contribute to employer branding activity, including careers page content and recruitment marketing.
General Responsibilities
Act at all times in line with company values, embedding these into all work practices. Participate in team, departmental, and organisational projects and planning processes as required. Maintain the highest standards of confidentiality and comply with data protection legislation. Act as an ambassador for the organisation in all interactions with candidates, customers, and third parties. Support marketing:led community or engagement initiatives where required. Undertake any other reasonable duties as requested from time to time.
Person Specification
Essential
Proven experience in an in:house recruitment or talent acquisition role. Hands:on experience using an ATS/HRIS recruitment system (e.g. HiBob Hiring or similar). Strong understanding of competency:based interviewing techniques. Experience managing recruitment agency relationships. Ability to write clear, accurate,