Job Description
About the role:
1. £13.57 per hour
2. St Luke's Hospital, Armagh
3. Monday - Friday 9am - 5pm
4. 37.5 hours per week,
5. Temporary until 9th November 2025
What you'll be doing in this role:
6. Responsible for the day-to-day supervision of Estates Operations Admin staff Trustwide.
7. Operate MICAD and the BSTP finance system for requisitions, fuel receipts purchase card and the receipt and processing of invoices for payment.
8. Undertake a range of administrative duties including personally dealing with routine items.
9. Maintain annual leave and sickness leave records for DEL staff Trustwide.
10. Update and maintain Rotawatch for on call arrangements.
11. Prepare documentation in relation to notice of on-site generator testing and other ad hoc notices of service disruption e.g. bleep maintenance/upgrading, road closures, traffic diversions etc. for onward global email distribution.
12. Assist with the development and implementation of Admin processes and procedures.
13. Assist with the organisation of departmental training, regional training and maintain training matrix.
14. Assist with the preparation of ad hoc reports.
15. Prioritise workload in accordance with expected outcomes.
16. Maintain effective communications in writing, by telephone or in person and maintain and develop close working relationships with Service Contractors/Engineers and Trust staff at all levels.
What you'll need for this role:
17. HNC/HND or equivalent/higher qualification in an administrative related field + 1 year’s relevant experience in a clerical / administrative role
18. OR4 GCSEs at Grades A-C including English Language and Maths or equivalent/higher qualification + 2 years experience in a clerical / administrative role
19. OR 3 years experience in a clerical / administrative role
20. Experience in the use of Microsoft Office including Excel, PowerPoint, Access Databases, and Word
21. Hold a full current driving license and have access to a car on appointment
22. As part of the reference checking and vetting process for this position you may be requested to undertake an Enhanced AccessNI Disclosure. Having a criminal record will not necessarily be a bar to obtaining a position. Successful applicants may be required to attend for a Health Assessment.
If this sounds like the next step in your career, we’d love to hear from you! Even if you don’t meet every listed requirement, we encourage you to apply – we may have other suitable roles for you.