Seasonal Events Admin Assistant
3 month Fixed Term Contract
What's in it for you?
* Weekly Pay
* Team meal whilst on shift prepared by our chefs
* £20 Taxi Contribution for late shifts
* Soho Friends Membership
* 50% Team discount on Food & Drink, 7 days a week
* Team Room Rates; Any Bedroom, Any House, $100 a night
* Health Cash Plan (option to add children)
* Dental Plan (option to add children)
* Birthday Day Off
* Discount on Cowshed products and Soho Home (up to 50%)
* Free Counselling Sessions
* Cookhouse & House Tonic: Our Cookhouse & Tonic Programmes offer unique food and drink training, events and opportunities to inspire and educate.
* Continuous training to develop yourself personally and professionally
* Exclusive access to our benefits platform with hundreds of discounts on shopping, gym memberships, holidays, insurance and much more
The Role…
The role of Seasonal Events Admin Assistant will support the Events Coordinator & Senior Events Manager in the running of the private events department. The role will be responsible for supporting with event bookings, diary management, system management and looking after all member and guest event requests
Main Duties…
* Ensuring that all our members and guests feel supported during their event enquiry process
* Ensuring that we meet, deliver and exceed all their expectations
* Complete day to day administrative tasks to ensure the event enquiries are kept up to date, and the diary is being yielded to maximise bookings
* Coordinate the required logistics of small events including such elements as event timings, equipment needed, and personally liaising directly with the lead booker to ensure all questions are answered
* Working closely with the reception, floor staff, and all operational team members to ensure that all key stakeholders are aware of every booking's needs and requirements
* Preparing function sheets by utilising the events booking system, TripleSeat, and ensure these are distributed to the relevant operational teams.
* Work very closely with the rest of the events team as a strong unit with the opportunity to support on larger events
* Support the event coordinator by assisting them with daily admin jobs
* Confidently talk through all your events to heads of departments in the weekly events meetings and daily morning briefs to ensure all details are understood and covered
* Liaising with all UK Soho Houses that book events, to cross sell spaces and work towards an overall UK budget
What We Are Looking For...
* 1-3 years' experience in a similar role within a hospitality venue
* Previous experience using Tripleseat or Collins data base
* Team player who communicates well with all colleagues
* Punctual, reliable and trustworthy
* Sense of urgency
* Yes, yes, yes mentality
* Ability to multitask and work in a fast-paced environment
* Have a genuine passion for food and beverage
* Flexible and available to working both opening and closing shifts when required