* Salary: £ £50000 per annum
* Type: Full Time
* Region: UK - London
* Town/City: Barnet, London
* Posted: 17/02/2026
* Reference: MSOF_
Job Description
Office Manager
Based in North London
Permanent
Paying up to £50K per annum
* Full responsibility for day-to-day office and standalone HR management, handling both routine and complex employee matters.
* End-to-end employee lifecycle management, including onboarding, probation reviews, maternity processes, disciplinaries, redundancies, and terminations.
* Drafting and issuing offer letters and employment contracts and ensuring all new starters are fully inducted.
* Conducting DBS checks and Right to Work checks in line with UK legislation and compliance requirements.
* Maintaining and updating company policies in line with employment law and communicating changes effectively to staff.
* Issue self-certification forms to staff returning from sick leave and conduct return-to-work interviews.
* Managing all exit interviews, collecting feedback and reporting findings to line management and the Board of Directors.
* Actively supporting recruitment activities, including managing terms of business, candidate sourcing, shortlisting, and interviewing.
* Acting as Level 1 User and Authorising Officer for Sponsorship Licences, assigning Certificates of Sponsorship to overseas workers.
* Managing training and e-learning for new and existing employees, maintaining the training matrix/platform and coordinating funding.
* Sitting in disciplinaries, gross misconducts to act as an impartial person and record meeting notes
* Working closely with the Fleet department to ensure new starters requiring vehicles are onboarded - this includes completing license checks and passing on the relevant information to the Fleet Coordinator.
* Mental Health First Aid support - acting as a 'go to' person when issues arise, providing day to day HR support if any issues are raised
* Keeping in touch with staff with long-term absences, ensuring there is clear communication throughout and passing any feedback onto line management.
* Liaising with the external HR solicitor on any complex HR issues.
* Ensuring new starters are informed on the 'Wisdom' app - the EAP programme.
Finance Support
* Assisting with monthly payroll in collaboration with the Finance Controller, including processing agency timesheets and payments (EEBS).
* Chasing line managers to ensure expenses have been approved within deadline.
* Ensuring absences including sick absences have been recorded properly - issuing fit notes to payroll
* Coordinate with Accounts team on leases for new offices, setting out deposits, notice periods, cost, and location
* Ensuring all yearly confirmation statements issued by external accountants have been signed and saved in relevant folder on Datto
* Saving all leases and agreements in relevant folders.
Compliance and Accreditations
* Overseeing annual renewal of company accreditations (CHAS, ISO, Constructionline, NFRC, Cyber Essentials)
* Managing annual renewal of company insurances.
* Completing all Pre-Qualification Questionnaires (PQQs) and onboarding processes for subcontractors and updating the PQQ matrix.
* Assisting the external tender management team on any documents they require
* Managing ISO renewal throughout the year with external consultant.
* Managing and updating the Health and Safety Audit tracker, ensuring they have been submitted monthly.
General Office Administration
* Coordinating PAT testing, fire extinguisher service, and other statutory servicing across office locations.
* Actively contributing to Senior Management Team meetings, raising departmental risks, issues, and improvement opportunities.
* Organising company events, including team-building activities, networking events, and annual functions.
* Day-to-day office management and operational support.
* Ordering office supplies, ordering stock and ensuring office is well equipped
* Answering incoming calls on the landline telephone, and directing the calls where relevant
* Monitoring the Head Office and General Enquiries inbox
* Liaising daily with IT company on equipment set ups, deliveries to the other offices, and creating new starter forms and leavers form
* Ordering the staff equipment, setting up replacements if equipment is damaged
* Liaising with the Landlords of the other offices if any issues arise (e.g. boiler issues).
Training
* Issuing out training to new starters (Asbestos Awareness, Manual Handling, Working at Height, First Aid and any other relevant courses)
* Send out refresher training for any expired training courses.
* Set up CITB funding and training grants
* Organise external training (e.g. SMSTS, PASMA, TWTC, NVQ's)
* Coordinate in team's diaries on booking in training to ensure there is cover on site, and have clear communication with line management on training dates
Requirements
* 10 years' experience in Office management (at least 3 in a construction company)
* Microsoft Office suite, including Outlook and Excel skills
* Strong line management skills
* Strong confidence in IT systems
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