Facilities Manager
Location: Newcastle upon Tyne
Salary: Competitive
Contract: Permanent
We have an exciting opportunity for a highly motivated and experienced Facilities Manager to oversee the effective operation of our building and workplace services across our UK HQ and regional commercial offices.
As part of the Global EHS team, the Facilities Manager will lead on health, safety and environmental compliance for the UK Headquarters, managing the day-to-day workplace experience for our Newcastle-based team and creating a positive culture. You will also share FM best practice with our three international manufacturing sites to support operational efficiencies.
What you will be doing:
* Develop and implement a global facilities strategy, with standards that sets the direction for how buildings, workplaces and supporting services are manage consistently across the regions, with alignment to global EHS & ESG requirements.
* Drive operational excellence and cost optimization across the sites.
* Lead annual Facilities & Real Estate planning (Opex/Capex) and provide executive reporting.
* Act as Site Leader for UK HQ, ensuring smooth day-to-day operations and a safe, environmentally friendly and compliant workplace.
* Manage front of house / reception function.
* Own local health. safety and environmental responsibilities for HQ, including risk assessments, statutory inspections, emergency drills, incident reporting, communication, training, etc.
* Drive environmental / ESG initiatives at HQ (emissions reductions, renewables, smart building tech, waste & water reduction, biodiversity).
* Support delivery of the ISO 14001 Environmental Management requirements, to ensure ongoing certification.
* Produce monthly, quarterly, and annual EHS / ESG reporting, in line with KPIs and business needs.
* Act as primary liaison for HQ-related audits, landlord coordination, and business continuity planning.
* Support management of multiple suppliers and contractors globally, including maintenance vendors, cleaning, catering, security, and specialist service providers.
* Work with the Indirect Procurement team to support with negotiating contracts - monitor performance against SLAs, and ensure compliance with company standards / best practice and legal requirements.
* Drive cost optimization and continuous improvement through vendor performance reviews and competitive sourcing.
* Oversee lease car program for eligible employees, including vendor management, contract renewals, and policy compliance.
* Manage motor insurance coverage for company vehicles, ensuring timely renewals, claims handling, and accident / incident reporting.
* Support building infrastructure and utilities at manufacturing sites in partnership with Factory Managers (who own production operations).
* Implement preventive maintenance for non-production assets (HVAC, electrical, structural, grounds)
* Manage workplace services for HQ and regional offices (e.g. cleaning, where applicable)
* Collaborate with the Global EHS Lead on global standards and initiatives to ensure a consistent approach.
* Ensure HQ compliance with UK H&S and Environmental legislation; maintain documentation for inspections and audits.
* Support emergency preparedness and crisis management for HQ.
* Lead capex projects (refurbishments, expansions, infrastructure upgrades) from business case through to commissioning
* Oversee lease administration and landlord relationships for regional commercial offices to ensure effective management and ownership arrangements are in place.
* Ensure keep Global EHS team updated on any changes to property / risk profile.
* Own global facilities budget (Opex/Capex), forecasts, and variance analysis.
* Define and track KPIs for facilities performance; publish dashboards and quarterly updates.
* Work closely with Global EHS, Factory Managers, Procurement, HR, Legal. Finance, and IT.
* Act as the primary point of contact for facilities-related business continuity.
* Plan and optimise workplace utilisation (desks, meeting rooms, common areas)
What skills and experiences you’ll need to ace this job:
* Facilities Management qualification and / or relevant certifications (e.g. IWFM).
* Health and Safety qualification, e.g. NEBOSH National General Certificate in Occupational Health & Safety is desirable
* Experience in multi-site facilities leadership, ideally in consumer goods / manufacturing environments.
* Proven track record in capital project delivery and supplier/contractor management.
* Strong financial acumen and ability to manage global budgets.
* Excellent stakeholder management across regions/time zones; ability to travel internationally.
If this sounds like an exciting opportunity for you, please apply online. Any queries can be directed to Luke at largent@mayborngroup.com or James Davison at jdavison@mayborngroup.com.
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