Go back Nottinghamshire Healthcare NHS Foundation Trust
Clinical Team Secretary
The closing date is 30 July 2025
This role is to provide essential administrative and secretarial support directly to Consultant Psychiatrists and associated clinicians within the Mansfield Local Mental Health Teams. The position is pivotal in ensuring seamless day-to-day operations and client care coordination. The successful candidate will be responsible for managing complex diaries, drafting and disseminating clinical documentation, and acting as a central communication hub between multi-disciplinary teams, patients, and external agencies--all while upholding the highest standards of confidentiality and professionalism.
Main duties of the job
Typing/Word processing qualification to RSA/OCR III standard or equivalent level of experience
Experience of audio-typing.
Knowledge of a full range of Business & Administration procedures acquired through NVQ Level 3 or proven practical experience
Be proficient in the use of IT systems including Microsoft Office - Excel, Outlook, Word, Database & internal systems including Patient and staff Information systems
Good general education including English Language and Maths to GCSE or equivalent
Accurate minute taking skills
Ability to meet deadlines
Ability to work on own initiative
Excellent organisational skills
Team player
Understanding of data protection and maintaining strict confidentiality
Experience of working in a customer-facing role
Experience of working in a busy environment
About us
#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.
one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.
The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.
The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment
Job responsibilities
Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £26.40 (standard) or £54.40 (enhanced), this cost will be deducted from your salary over the first 2 months of employment.
You are encouraged to enrol for the DBS Update Service. An annual fee of £16 per year applies.
Please note that this post does not meet the pay level required for a Skilled worker visa.
Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.
Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa
Person Specification
Qualifications
* Typing/word processing qualification to RSA/OCR III standard or equivalent level of experience
* Knowledge of a full range of Business & Administration procedures acquired through NVQ Level 3 or proven practical experience
* ECDL
* Medical Terminology
Training
* minute taking
* Microsoft Office Packages
Experience
* Scheduling/ Diary Management
* Minute Taking
* Experience of working in a customer-facing role
* High Level Microsoft Office software
* Previous experience of working in an office environment
* Ability to work as an effective team member
* Experience of working within the NHS
* Knowledge of Patient Information Systems
Knowledge
* Computer literacy including Word, Excel, Outlook, Database
* Maintain electronic records/information on computer
Skills
* Excellent interpersonal/communication skills, including excellent written and oral skills.
* Excellent telephone manner
* Planning and Organisational Skills
Values and Behaviours
* All colleagues are expected to demonstrate at interview that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
* All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Contractual Requirements
* Ability to travel between venues
* Requirement to complete Mandatory Training
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Nottinghamshire Healthcare NHS Foundation Trust
£24,937 to £26,598 a yearper annum (pro rata for part time)
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