Job Responsibilities
* Assist in managing customer accounts, including creating new accounts and modifying existing ones.
* Raising of Sales Orders so all work is tracked and recorded for billing purposes.
* Generation of invoices, scan backup paperwork and send to relevant customers for payment.
* Raising Credit Memos where necessary and issuing to customers.
* Keeping relevant spreadsheets up to date with details of invoices/credits raised.
* Ensure the subcontract/3rd Party services, airport fees and miscellaneous charges are kept up to date, on a weekly basis, to ensure the final invoices are complete for each check.
Accounts Receivable
* Assist with credit control, including sending out statements and payment reminders.
* Booking payments received to the system and keeping relevant spreadsheets updated.
* Handling of Customer queries with regard to invoices, credit notes and miscellaneous items.
Accounts Payable
* Invoice Processing: Review and verify invoices for accuracy and completeness before processing for payment.
* Account Reconciliation: Reconcile accounts payable transactions and resolve discrepancies between vendor statements and internal records.
* Maintain positive relationships with vendors and suppliers, addressing inquiries and resolving issues related to payments or invoices.
* Maintain accurate records of all accounts payable transactions, including invoices, receipts, and payment confirmations.
* Coordinate with the specialist buyers to address discrepancies or issues with invoices held pending approval.
CORE COMPETENCIES
* Ability to perform under pressure and be a self‑starter.
* Excellent organisational ability with high level attention to detail and logical approach to task sequencing.
* Excellent verbal & written communication skills, including strong interpersonal skills with a focus on collaboration.
* Ability to converse with all levels of seniority including Customers both internal and external.
* Good all round knowledge of relevant IT systems and proficient in MS Office applications especially Excel.
* Willingness to embrace change and to drive improvements within the business.
* Ability to manage multiple priorities across various functions (Commercial)
* Ambitious and honest individual committed to team work and excellence.
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