Kennedys is seeking a Recruitment Administrator to join our collaborative and forward-thinking HR team. This role will provide key administrative support to our Recruitment function, working closely with colleagues across our Chelmsford, London and Manchester offices.
This is an excellent opportunity to join a dynamic, global law firm and would suit an ambitious individual looking to build a career in HR within a supportive and inclusive team environment.
Team
The Kennedys HR team is over 85 strong and supports the firm around the world with all people related matters.
The HR team is based across Kennedys' five regions; APAC, EMEA, US, LATAM and UK. The areas of HR that we have responsibility for are Business Partnering, Talent, Recruitment, Responsible Business, Operations, and Reward.
You will be working in a fast-paced, demanding, and global environment as we strive to make a difference for our people, clients and communities where we work.
Key responsibilities
1. Produce and monitor the return of contract of employment offers and any other relevant documentation
2. Coordinate pre-employment screening and right to work checks, ensuring compliance with firm policies and UK legislation
3. Maintain and coordinate the new joiner process liaising with the relevant Business Services departments ensuring a smooth transition into the firm
4. Create new joiner e-files for inclusion in the e-filing system
5. Maintain and update the applicant tracking system (ATS) with information on all external and internal candidates, producing reports when required
6. Provide administrative support to the Recruitment and wider HR team as required, including but not limited to, arranging interviews, diary management and reporting
7. Monitor the recruitment inbox and respond to queries in a timely and professional manner
8. Ensure new joiner information is accurately entered into HRIS and kept up to date as required
9. Produce accurate new joiner and recruitment reports on a weekly, monthly and adhoc basis
10. Prepare the required reports for the monthly payroll
11. Prepare all recruitment invoices for approval using the correct budget codes and authorisation process
12. Assist the Advisors/Managers/Business Partners/Senior Managers (as applicable) in the team with key tasks as required
13. Provide timely responses to requests from internal and external stakeholders
14. Provide general support to immediate team
15. Work effectively as part of a team but also own and work independently on specific tasks
16. Understand the role of the team and how this fits into the wider business
17. Drive process improvement by identifying areas of improvement/development
Required experience
18. Experience of working in Recruitment administration role, preferably in a professional service environment
19. Excellent written and verbal communication skills
20. Good level of IT literacy and numeracy skills
21. Ability to work as speed and balance a wide range of activities at any one time and at short notice
22. Strong organisational skills with the ability to manage multiple priorities and deadlines
23. Ability to work collaboratively within a team and independently when required
24. Professional and service delivery focussed approach
25. Strong attention to detail and ability to work under high pressure.
Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.
*where a level of experience is indicated, this is a guideline only and represents the amount of time we would usually expect a candidate to accumulate the requisite level of experience. This does not preclude applications from candidates with more or less experience.
About Kennedys
Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 3,000 people in 45 offices across 18 countries around the world we have some of the most respected legal minds in their field.
Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.
We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.
What do we have to offer?
We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.
Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive, distinctive and ambitious. Our are at the core of who we are and what make us a great firm to work with and for.
The Firm recognises the value of investing in our people's development and believes our culture and values contribute to the quality of our work and of our client relationships. With a culture of on-the-job and experiential learning, peer to peer learning, mentoring, resources and tools that enable you to drive your career, we can support your development in your current and future roles. A variety of other opportunities are available including secondments to clients and our global offices.
We strive to celebrate empower our people and ensure everyone can bring their authentic selves to work. We've created a culture based on client service, professional excellence, hard work and trust, where diversity, equity and inclusion (DE&I) is a key priority. We recognise that many of our people want to work for an employer that is aligned to their values, which is why we are building an inclusive culture, decarbonising our operations and supporting our people to thrive at work. Our people are the key to driving this change and helping us to make a difference to our clients, our people and the communities in which we live and work.
Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.
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