Overview
Cockfosters Medical Centre is seeking a highly capable Finance Manager to lead the financial operations of the practice and assist the practice manager with overall practice management. This role ensures financial accuracy, transparency, and compliance, providing vital support to strategic decision-making and enabling operational excellence.
Responsibilities
* Oversee day-to-day financial operations using various accounting platforms.
* Maintain accurate and timely financial records, including reconciliation of all income, payments, and receipts.
* Manage partners drawings and NHS pension schemes.
* Coordinate payroll, PAYE, and ledger coding with the Managed Payroll Service.
* Submit claims and maintain a record of it.
* QOF call-recalls and send batch texts.
* Oversee bank accounts and liaise with banking providers.
* Maximise income and control expenditure.
* Manage year-end reporting with external accountants.
* Oversee lease and rental agreements and ensure appropriate income tracking.
* Assist the practice manager with day to day management tasks.
* Prepare monthly, quarterly, and annual financial reports for partners.
* Manage PCSE reconciliation monthly and reconcile accounts, ensuring accurate records.
* Track income streams including NHS payments, private income, grants, and teaching income.
* Monitor and analyse KPIs and present forecasts to partners.
* Submit accurate and timely claims for CQRS, PPA, DES, and Local Incentivised Services; submit enhanced service claims (e.g., immunisations); prepare and submit quarterly claims for services (Minor Surgery, IUCD, Wound Care, etc.).
* Track rent/service charge claims and liaise with NHS Property Services; ensure all claims have the required documentation.
* Oversee practice expenses and ensure proper documentation; approve and process payments to suppliers and service providers; ensure compliance with expense policies and manage petty cash.
* Manage payroll for all staff and ensure HMRC compliance; set up new employees in payroll and manage records; submit pensions and comply with NHS Pension Scheme requirements.
* Create and issue invoices when needed and maintain a record of claims; manage third-party billing and follow up on outstanding payments.
* Prepare financial records for audits; ensure compliance with NHS regulations and standards; implement internal controls to mitigate financial risks; review and improve financial processes for accuracy and efficiency; train admin staff on financial procedures as needed.
* Support practice management in strategic planning and financial modelling; provide financial advice on savings and funding options; assist in preparing business cases for new initiatives.
* Serve as financial contact for PCSE, NHS England, accountants, and auditors; liaise with banks, suppliers, and service providers.
Qualifications
Essential
* Years of experience in healthcare or NHS financial management.
* A good understanding of GP statements and finances.
* Good knowledge on bookkeeping.
* Strong analytical, organisational, and problem-solving skills; excellent interpersonal and communication skills; ability to work independently and manage competing priorities.
* Familiarity with EMIS and healthcare finance systems; excellent knowledge on how to create EMIS searches.
Desirable
* AAT or equivalent qualification; finance/business degree desirable.
* Proficient in Xero and Excel.
* Understanding of NHS funding and claims.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Cockfosters Medical Centre
Doctors Surgery, Heddon Court Avenue, Barnet, Hertfordshire, EN4 9NB
Website: https://www.cockfostersmedicalcentre.nhs.uk/
J-18808-Ljbffr