Detailed job description and main responsibilities Co-ordinating University of Nottingham medical student placements in the trust. Supporting and signposting medical students when on clinical placements. Organising teaching and workshops for placements. Collating student feedback and ensuring responses to feedback alongside Clinical Lead. Handling day-to-day placement queries. Responsive to short notice changes to teaching and able to act quickly and accurately to ensure good communication to all parties affected. Circulating placement information to students and clinical teachers in a timely manner. Please refer to the job description and person specification attached to the advert for the full details of the vacancy. Person specification Commitment to Trust Values and Behaviours Essential criteria Must be able to demonstrate behaviours consistent with the Trust's "We are here for you" behavioural standards. Training and Qualifications Essential criteria Evidence of personal progression in previous job(s). Educated to A Level/NVQ 3 or equivalent qualification/experience. Experience Essential criteria Minimum two years relevant administrative experience. Proven record of planning, organisation and administration skills. Experience with standard office software applications including the proficient use, creation & manipulation of spreadsheets using Microsoft Office / Excel / Access / Databases. Responsive to change. Experience of managing own workload. Ability to proof read and have attention to detail. Able to work autonomously. Desirable criteria Experience of working in the NHS. Understanding of Undergraduate Medical Education. Experienced Administration Assistant. Communication and Relationship Skills Essential criteria Evidence of excellent communication skills (verbal, written, phone). Excellent organisational skills. Pastoral skills with regards to care of students; diplomatic but able to deal effectively with challenging issues and raise appropriately. Awareness of multi-cultural needs and diversity issues, ability to adapt to and overcome communication barriers. Able to present information verbally on an individual basis and to small and large groups. Develop and maintain good working relationships with managers, staff, students and simulated patients. Resourceful, displays initiative and is self-motivated. Analytical and Judgement Skills Essential criteria Able to make decisions when guided only by broad principles and departmental policies. Able to analyse and interpret complex data and solve most problems independently. Be able to analyse data and develop courses and projects appropriately in line with funding. Able to make a judgement on potential operational problems that may prevent completing a task on time. Experience of adapting to changes. Planning and Organisations Skills Essential criteria Ability to use own initiative to both work under pressure to tight deadlines and solve problems with sound judgment. Must be thorough, methodical and accurate, able to meet deadlines and prioritise as appropriate. Understand limits of own responsibilities. Demonstrate a confident approach, and the ability to inspire confidence in a team. Ability to demonstrate innovative and forward thinking approach. Able to keep abreast with developments in the Trust and across the wider NHS that may impact on education. Physical Skills Essential criteria The post is on-site working from our QMC and City offices weekdays during office hours (varying between 0800-1700). There will be opportunity to work from home 1 day per week where possible around service needs. The role involves working from a computer for long periods, handling in-person, computer and telephone queries. You will also be required to support teaching set-up as required in accordance with appropriate training. Punctual & reliable with good attendance record. Able to travel to both hospital sites. Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career! We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH. Applicants are kindly requested to refrain from using AI at any stage during the recruitment process. Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms. Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly. Easy read application: If you have a disability and find online job applications difficult, you can use an easy read application form instead. To get this form, please email