Medical Education and MedicalStaffing has a key role in ensuring the Trust achieves the highest clinicalstandards. High quality Medical Education supports patient safety, servicedelivery and the maintenance of up-to-date clinical practice.
Medical Education and MedicalStaffing is regulated by the General Medical Council and Health EducationEngland. The Trust is required to engage with the national quality assurancestipulations via regular quality visits and reports.
Asthe Medical InductionAdministrator you will be the lead point of contactfor medical new starters to the trust, ensuring information is shared betweenthe two departments to ensure new starters receive a timely welcome andinduction to the trust.
Main duties of the job
Assistand facilitate Inductions including providing administrative support both inthe run up and on the day. Request appropriate IT access and accounts. Creation and issue of induction packs.
Supportthe recruitment of vacant posts as a result of training gaps from the Deanery.
Supportthe production of induction materials for Medical Staff at all grades.
Supportreturn to work of Medical Staff at all levels as a result of long-term sicknessor maternity.
Provide support at the end ofeach rotation and record appropriately. The issue of surveys/feedback.
Working independently, act as a first point ofcontact for the department, dealing with routine and specialist enquires in apleasant and helpful manner communicating relevant information to stakeholders.
Answer telephone calls, taking messages andpassing on accurately to the relevant person / department.
Create email distribution lists and starter /leaver
To set up and maintain departmentaldistribution lists for medical staff, educational faculty and student doctors.
Create and maintain a departmental diaryhighlighting when important dates are approaching.
To contribute to the Health & Safety andRisk Management requirements of the Medical Education and Medical Staffing Departmentsand the facilities it manages.
Liaising with security regarding anyaccess issues and escalating as appropriate.
General administration tasks associatedwith Medical HR and Medical Education Team includingrecording of student and doctor absence
About us
Wereserve the right to close positions early
BarnsleyHospital NHS Foundation Trust is a high performing Trust, currently ratedGood by the Care Quality Commission (CQC) and achieving significant progressin the delivery of our strategic objectives, including our ambition to be thebest Place to Work
We scored bestin the country in the most recent NHS Staff Survey for teamwork, compassionateleadership, and supporting work/life balance. In 2024's survey, the Trust alsoscored above average in every theme of the NHS People Promise the promise NHS colleagues make toeach other to improve the experience of working in the NHS for everyone
We are proud ofthe commitment of our colleagues to ensuring a strong and sustainable futureand our organisation is highly valued by our local communities
There has neverbeen a better time to join Barnsley Hospital. It is moving at pace and a wecan do this attitude is evident right through the organisation
BarnsleyHospital NHS FT is committed to promoting equality of opportunityand fair treatment to all applicants
Forindividuals who may require sponsorship under the skilled worker or health& care visa route please use the link on the right hand side of the advertto check your eligibility, please note that band 2 and 3 entry roles are nolonger eligible for sponsorship
Thecost of the DBS (criminal records check) for Band 6 and above roles will onlybe met by the successful candidate(s) through salary deduction
Job responsibilities
Job Description for Medical Induction Administrator
Please refer to the attachedJob Description and Person Specification for full details of the role andresponsibilities.
SupportingDocuments
Please refer to the values-basedrecruitment guidance and associated documentation.
Person Specification
Trust Values
* In around 100 words please describe what Equality & Diversity means to you and why they are important.
* In around 100 words please describe what motivates you to do a good job.
Qualifications
* NVQ Level 3 or equivalent
Knowledge and Awareness
* Knowledge of education and training issues
* Knowledge of undergraduate and postgraduate medical education issues
Other Factors
* Flexibility in working hours
Experience
* Knowledge of administration systems and procedures.
* Experience of working with staff from different professional backgrounds
* Experience of working in a medical education setting.
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