Job Description
There will be scope to adapt the role however the baseline responsibilities will be to
1.
Provide a first-class personal assistant function to the Director(s) in carrying out their responsibilities across the breadth of their portfolio.
2.
Ensure Directors calendars, travel and inboxes are well organised
3.
Ensure Directors are well briefed for meetings and visits; plan, and potentially accompany them on visits
4.
Contribute proactively to the day-to-day running of the relevant Director's team, and help create a positive, supportive, and friendly working environment.
Essential Criteria:
5.
Be highly organised, efficient, and flexible as well as able to juggle competing priorities effectively whilst working in a fast paced and dynamic environment
6.
Be comfortable working in a fast-paced environment where priorities may change and prioritise effectively to keep to deadlines and maintain service levels and personal resilience.
7.
Confidently communicate complex and time-sensitive information or instructions to a range of stakeholders, showing attention to detail and an ability to adapt their style to different audiences both verbally and in writing.
8.
Have strong interpersonal skills, with the ability to build trust and develop working relationships with a wide range of stakeholders including senior leaders.
9.
Quickly grasp new and complex material quickly using a range of sources.
10.
Good stakeholder engagement and interpersonal skills, with the ability to work collaboratively and form strong stakeholder relationships with internal and external stakeholders including Senior leaders.
11.
Manage people-sensitive information with discretion and confidentiality.
Desirable Criteria
Experience of working within the public sector and/or energy industry.
Experience in engaging with business and industry
Hybrid Working
GBE's current Hybrid Working pattern means you will work at least 2 days a week (40% of your working time) in your designated base office with the option of working your agreed hours between 7am to 7pm, Monday to Friday, subject to agreement with your Line Manager. Hybrid working is subject to business need, and you may be required to attend further or named days when required.
Compliance
You will be required to undertake a basic DBS for this role which Brook Street will complete on your behalf. An offer of employment is subject to the successful completion of the DBS and an online compliance portal.
Next steps
The Central Resourcing team will review your application and if shortlisted, will contact you to complete a pre-screen process. Your details will then be submitted to the client and an interview arranged via MS Teams or face to face at their Aberdeen office.
Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.
As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.
Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.
In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.