Overview
We are looking for a highly organised and proactive Vehicle & Office Administrator to manage our fleet and support our office staff and structure. This is a critical, hands-on role that requires exceptional attention to detail, strong organisational skills, and a practical approach to problem-solving. You will be the go-to person for keeping our company mobile and our technology running smoothly.
Responsibilities
* Fleet Administration
o Fleet Management: Maintain accurate records for all company vehicles (cars, vans, and light trucks), including registration, insurance, tax, and fuel card management.
o Maintenance & Servicing: Coordinate and schedule all routine maintenance, servicing, MOTs, and repairs with external garages, ensuring minimal disruption to business operations.
o Compliance & Documentation: Ensure all vehicles comply with relevant legal requirements. Manage driver license checks, incident/accident reports, and processing of speeding or parking fines.
o Asset Lifecycle: Assist with the procurement and disposal of vehicles, including coordinating appraisals, liaising with dealerships, and updating internal asset registers.
o Driver Support: Act as the first point of contact for driver queries, vehicle allocations, and addressing day-to-day vehicle issues.
* Office Administration
o Office Organisation: Maintain a tidy, professional, and functional office environment, including managing common areas, meeting rooms, and kitchen facilities.
o Correspondence: Handle incoming and outgoing mail, manage general email inquiries, and answer and direct phone calls professionally.
o Meeting Support: Schedule meetings, prepare meeting rooms, compile necessary materials, and take minutes as required.
o Office Supplies and Equipment
+ Inventory Management: Monitor and maintain adequate stock levels of office supplies, stationery, and kitchen essentials.
+ Equipment Maintenance: Coordinate maintenance and repairs for office equipment, such as printers, copiers, and heating/cooling systems, liaising with external vendors.
Qualifications & Skills
* Proven experience in a similar administrative, operations, or logistics role is highly preferred.
* Demonstrable experience managing a small fleet of vehicles (either corporate or rental).
* Exceptional organisational skills and attention to detail.
* Proficiency with Microsoft Office Suite (Word, Excel, Outlook) for record-keeping and communication.
* Strong communication and interpersonal skills to liaise effectively with staff, drivers, and external suppliers.
* Proactive, self-motivated, and able to manage competing priorities effectively.
* A valid UK driving license.
Benefits
* Competitive salary based on experience.
* Generous Annual Leave, Pension Scheme, Death in Service.
* Opportunity to be a key player in the smooth operation of a growing company
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