Job Description
Job Description: Admin / Assistant Accountant (Construction Sector – UK)
Job Title: Accounts Administrator / Accounts AssistantSector: Construction (SME)Location: NorthamptonOffice Set Up: Fulltime office basedWorking hours: 7:00-16:00 or 8:00-17:00Employment Type: Full-timeReports To: Finance Manager / Managing Director
Overview
We are seeking an organised, proactive, and detail-focused candidate to manage the day-to-day financial operations of our small-to-medium construction business. This role involves full end-to-end accounts responsibilities, including creditor and debtor control, producing profit & loss reports, debt collection, maintaining accurate financial records, and general administrative duties. The ideal candidate will have experience in the construction sector and a strong understanding of CIS, VAT, and project-based accounting.
Key Responsibilities
Accounts Payable (Creditor Control)
* Process supplier invoices, ensuring accuracy and correct allocation to jobs/projects.
* Reconcile supplier statements and resolve any discrepancies.
* Prepare weekly/monthly payment runs.
* Manage subcontractor onboarding, CIS verification, and CIS payment & deduction statements.
Accounts Receivable (Debtor Control)
* Raise customer invoices and applications for payment in line with project milestones.
* Monitor outstanding payments and chase overdue accounts professionally and effectively.
* Maintain accurate aged debtor reports and escalate issues where required.
Profit & Loss & Financial Reporting
* Assist with monthly management accounts including Profit & Loss statements.
* Track project costs, variations, and margins.
* Support cashflow forecasting and budget preparation.
* Provide financial information to directors as needed.
General Accounting & Admin
* Perform bank reconciliations and update ledgers.
* Assist with VAT returns and HMRC submissions.
* Maintain accurate digital and paper filing systems.
* Support year-end preparation for external accountants.
* Ensure compliance with internal financial procedures and industry requirements.
Debt Collection
* Proactively contact clients regarding overdue invoices.
* Negotiate realistic payment arrangements where required.
* Maintain detailed communication logs and escalation records.
* Work closely with project managers to resolve disputes affecting payment.
Skills & Experience Required
* Previous experience in an Accounts role, ideally within construction or a project-based environment.
* Strong understanding of CIS, VAT, and UK accounting practices.
* Proficiency in accounting software (e.g., Sage, Xero, QuickBooks, or construction-specific software).
* Excellent numerical accuracy and attention to detail.
* Strong communication skills with confidence to follow up debts professionally.
* Ability to manage workload independently in a small business environment.
* Strong organisational skills, especially with digital and paper filing systems.
Personal Qualities
* Reliable, trustworthy, and discreet with confidential data.
* Hands-on approach with a willingness to improve systems and processes.
* Calm under pressure and able to meet deadlines.
* Positive and helpful team player.
Qualifications (Preferred but not essential)
* AAT Level 2–4, ACCA, or equivalent experience.
* Knowledge of CIS regulations.
* Experience working in the construction industry.