Responsibilities
1. Organize timelines, interview schedules, and logistics for executive roles.
2. Prepare candidate packs with relevant business information and interviewer bios.
3. Distribute CVs and candidate reports to interviewers.
4. Assist in preparing interview and assessment materials.
5. Collect andpile feedback from interviewers.
6. Manage the team's central inbox and respond to queries from candidates, employees, and hiring managers.
7. Help with calendar coordination, booking meetings and travel, and other administrative tasks.
8. Provide basic candidate research using LinkedIn and similar platforms.
9. Assist with supplier management and process invoices.
10. Support onboarding for senior hires by coordinating with internal departments.
11. Maintain accurate data, trackers, and reports (, interview scheduling, supplier performance).
12. Provide regular updates and insights on recruitment activity.
13. Research and share relevant market insights or best practices.
14. Coordinate travel and amodation for executive candidates when needed.
15. Provide on-site support during interviews, including setting up video calls, booking lunch, or arranging transport.
16. Assist with executive onboarding and orientation when required.
About You
17. Strong administrative support experience, ideally within recruitment or executive search.
18. Must have experience in Executive Search - senior level support
19. Confident in building relationships and working closely with internal and external stakeholders.
20. Skilled at managingplex diaries and meeting tight deadlines.
21. Proficient in Microsoft Office, especially Excel and PowerPoint.
22. Familiarity with recruitment systems and LinkedIn is a plus.
23. Detail-oriented, highly organised, and good at multitasking.
24. Excellentmunication skills, both written and verbal.
25. Experience working in a fast-paced, dynamic environment.
26. Strong skills in managing Outlook calendars and preparing documents.
27. A university degree is a plus, but not essential.
Job ID JN -072025-1984731