Role: Bid Manager
Location: Newry
Hours: Monday – Thursday 8.30am – 5pm Friday 8.30am – 3pm
Salary: TBC / DOE
Role Requirements
* Analyse tender documents to fully understand client requirements and project scope.
* Plan and coordinate bid preparation activities to ensure all deadlines and submission milestones are met.
* Liaise with senior managers and internal stakeholders to agree on bid strategy, pricing, and technical details.
* Prepare and update case studies, reference materials, and supporting documentation for bid submissions.
* Edit and adapt previous tenders to align with new client specifications and reuse relevant, high-quality content.
* Collate input from multiple departments, ensuring a consistent tone, style, and professional standard across all documents.
* Prepare and write detailed commercial documents, including Pre-Qualification Questionnaires (PQQs) and full tender submissions.
* Coordinate bid response timelines, gathering inputs and approvals from all stakeholders involved.
* Format, proofread, and finalise bid documents to ensure accuracy, compliance, and clarity.
* Track submission deadlines and ensure all documentation meets buyer and framework requirements.
* Host and document bid team meetings, capturing key actions, responsibilities, and follow-ups.
* Maintain strong internal relationships and an understanding of key contacts for information gathering.
* Monitor and evaluate bid success rates, conversion metrics, and identify areas for process improvement.
* Maintain an organised archive and bid library, continually updating it with relevant content, templates, and case studies for future use.
Key Skills
* Excellent written and verbal communication skills
* Strong attention to detail and accuracy
* Thorough understanding of tender and bid processes
* Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and document formatting tools
* Excellent organisational and administrative abilities
* Ability to manage multiple deadlines and prioritise effectively
* Confident working collaboratively with cross-functional teams
* Ability to use initiative and problem-solve under pressure
* Strong command of English grammar and business writing style
Desirable criteria
* Bid manger/writer experience in the Fit-out industry