About Cambridge Maintenance Services
Cambridge Maintenance, founded in 1985, is a leading provider of hard services, specialising in Mechanical and Electrical (M&E) maintenance for a range of sectors. We are committed to delivering high‑quality, reliable and efficient services to our clients, ensuring the smooth operation of their facilities. Our major clients include commercial offices, healthcare facilities and educational institutions. Since 2024 we have been part of the Mecsia group, backed by a leading private‑equity investor, and now employ over 1,200 people, including more than 700 engineers, expanding across the UK.
Job Description
Duties include producing sales invoices using the current Exchequer accounts package, assisting with the transition to Sage 200, and managing and resolving queries related to sales invoices. You will take responsibility for a specific group of sites to ensure all invoicing is completed by month‑end deadlines. The role requires goal‑driven performance, meeting monthly targets while maintaining accuracy and attention to detail. You will work across various client portals, each with different site and invoicing requirements, and handle general administrative tasks such as responding to emails, answering phone calls and supporting the wider team.
Key Responsibilities
* Input and maintain accurate sales ledger data, including processing sales invoices and credit notes.
* Set up new clients in Exchequer and the Work Order Manager, including tariff and JC code configuration.
* Carry out general day‑to‑day accounts tasks, responding to emails and phone calls promptly.
* Liaise with customers, management and other departments to resolve queries and issues efficiently.
* Support month‑end procedures and work towards achieving monthly targets.
* Chase contractor and supplier invoices, checking quoted jobs and engineers’ labour for discrepancies.
* Provide assistance to colleagues during periods of holiday or sickness to ensure continuity of service.
Location
St Ives, Cambridgeshire
Hours of Work
8:30 AM – 5:00 PM, Monday – Friday (37.5 hours per week)
Essential Skills & Qualifications
* Strong written and verbal communication skills.
* Effective team player with the ability to work independently when required.
* Highly attentive to detail with a diligent and organised approach to work.
* Excellent time management skills and the ability to meet strict deadlines.
* Confident decision‑maker who approaches tasks methodically and with initiative.
* Able to adapt quickly to new software and system implementations.
* Good working knowledge of Microsoft Office, particularly Excel.
* Committed, hardworking and reliable with a positive and professional attitude.
Desired Skills & Qualifications
* Sage 200 experience
* MRI experience
* Exchequer experience
* AAT Level 2
* Sales Ledger experience
What We Offer
* Holiday allowance
* Access to the Wellbeing 360 portal, which provides additional benefits available for use outside of Cambridge Maintenance
* Pension enrolment after 3 months service
Need more info?
Ami will answer your questions. ami.beale@cmsl.co.uk
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