Job description
The role is within our busy operations team of 5 people and involves supporting the firm's 50+ lawyers (and non-lawyers) with all aspects of administration of their files aswell as the day-to-day operations of a busy law firm.
The ideal candidate will have a high attention to detail, eagerness to learn, self-motivated and awareness of client confidentiality and sensitive information.
Qualifications and Experience
Essential:
* Previous administrative experience
Desirable:
* Experience in a legal firm; a legal degree is not required
* Experience using Case Management systems (e.g.: DPS OneOffice)
Knowledge, Skills and Abilities
* Proficiency in Microsoft Office (Word, Excel, and Outlook); experience with Exceland Adobe Acrobat Pro is a plus
* Meticulous attention to detail in tasks, writing, and numeric figures
* Excellent communication skills both written and verbal
* Ability to multi-task and organise own work
* Ability to prioritise and coordinate work
* Ability to maintain confidential information
* Ability to maintain, follow up and complete outstanding tasks
Key Responsibilities include:
Financial
* Day-to-day payment management, incoming and outgoing
* Liaising with bookkeepers to maintain consistent accounting records
* Paying consultants and suppliers on a regular basis
* Liaising with fee earners for quarterly file management and closure
Administrative
* Daily document management including post, faxes, photocopying, printing,scanning, binding, and shredding
* Internal phone reception
* Monitoring incoming queries and routing to appropriate recipient
* Maintenance of office area, equipment, and supplies
* Managing Outlook calendars
* Handle written and electronic correspondence
* Schedule meetings, reserve rooms, coordinate video or audio equipment, andorder food
* Ad hoc internet research as required
* Document creation and editing (including using digital signature software)
* Perform any other duties as necessary and as assigned, for efficient functioningof the Department, Office, and Firm
Client opening
* Liaising with fee earners regarding client onboarding procedures andcompliance
* Creating, reviewing, and communicating reports required for Client DueDiligence
Office Hours
5 days per week (Mon-Fri)
9am-5pm
Permanent, Office Based
Salary
£26,500.00 - £28,500.00 per annum
Industry
Law Practice
Employment Type
Full-time