Property Management Administrator Liverpool
Maternity Cover – 12 Month FTC
For over 30 years Downing have developed, built and managed bespoke residential and commercial schemes for a range of blue-chip companies, central government departments and leading universities throughout the UK. Following a period of significant growth, we are looking for an enthusiastic Property Management Administrator to join our Property team based at our modern Head Office in Liverpool City Centre.
The successful candidate will have strong administrative skills, be experienced in supporting busy and hands-on teams. We are looking for a candidate with excellent attention to detail and strong communication skills, as well as the ability to use multiple IT systems.
Key Responsibilities
Processing invoices & tracking budget expenditure in accordance with current systems
Liaising with Finance colleagues (budget monitoring and reconciling)
Assisting Facilities Managers with budget forecasts and end of year reconciliation reports
Purchase order management
Monthly recharging
Sourcing and ordering consumables
Sourcing and ordering basic property management services
Sourcing and ordering basic reactive works services
Act as contractor point of contact
Co-ordinating periodic & ad-hoc contractor site visits
Managing contract reports, remedial works and certifications
Support Facilities Managers in updating web-based property Health & Safety compliance systems
Prepare Health & Safety reports from web-based compliance systems
Liaise with Health & Safety providers
Prepare reports and other documents as required
Prepare and issue agendas, record and distribute minutes
Managing colleague’s diaries (Microsoft Outlook)
Any other duties as reasonably required from time to time
Carrying out additional administrative tasks such as filing, photocopying, scanning, typing etc.
Key Requirements
Previous administrative experience is essential, preferably within a property or purchasing setting
Ability to coordinate with team colleagues
Must have strong knowledge of MS packages including Excel
Previous experience handling data inputting
Consider themselves to have an eye for detail and accurate approach to all work carried out
Benefits
~ Competitive Salary
~25 days holiday + bank holidays
~ Company Pension Contribution
~ Gym Access
~ Modern office in the centre of Liverpool’s Business district
~ Employee Assistance Program
~ Life Assurance Cover