Fettes College hosts a significant range of events and functions, each of which requires planning and many of which require some form of catering provision or hospitality offering. These functions may be internal and relate to a society meeting, a sports event or a formal dinner; equally, they may be external and include a wedding or similar celebration or simply involve the use of Fettes facilities by a third party, including the hire and use of space, facilities and sports pitches.
As a full boarding school, Fettes operates 7 days a week during term time and events will typically occur throughout the week. The same is true of the holiday periods with more of an emphasis on external hires and events.
Reporting to the Catering Manager, the role of Hospitality Events Coordinator will lead on the successful and timely coordination of all events and functions with input, as required, from other relevant stakeholders, including catering, housekeeping, estates, janitorial, tech/ICT and staff within the trading subsidiaries.
The role will involve monitoring and/or maintaining a forward diary of all events which require allocated facilities/space/rooms and/or some form of catering or service and ensuring appropriate resources are in place to ensure they run smoothly.
The Hospitality Events Coordinator will be expected to be flexible in working hours and able to work additional hours as required for functions within the College. In these circumstances, and subject to other commitments, the post holder will be able to adjust their normal working hours accordingly, with agreement from the Catering Manager.
Please see the full Job Description for duties and responsibilities for this role.
The Ideal Candidate will have:
* A strong team-playing ethic, the ability to demonstrate warmth in dealing with others and a high degree of emotional intelligence;
* Excellent communication and organisational skills with the ability to handle multiple, likely time-critical, tasks;
* Outstanding attention to detail, a high degree of initiative and a problem-solving attitude;
* Some experience in planning, organising or managing events;
* Good financial awareness and the ability to develop and manage a budget;
* Good computer literacy, particularly with the Microsoft Office Suite.
Physical Demands
The demands of the role may include the need to be on the move regularly throughout the day, travelling around the significant campus. In addition, there may be a requirement for a degree of manual handling and physical dexterity. A capacity to deal with these requirements as they arise and demands of meeting service deadlines is important.
The hours of work are 8.30 am to 5 pm, Monday to Friday, however, the nature of this role will require a degree of flexibility around these.
Annual Salary: Competitive - please provide an indication of salary expectations.
Staff Benefits: In addition to being part of a great team you will be entitled to a range of benefits that include:
* Parking within the campus grounds. The campus is easily accessed by car and bus; there is a bus stop located outside the campus serving a number of routes across the city and to rail stations.
* Membership of Westwoods gym and health club which offers a range of excellent fitness and leisure facilities including a 25m swimming pool.
* Free lunchtime meals during term time, and at other times when catering is provided, and you are on duty.
* Life insurance scheme.
* Excellent Employee Assistance Programme (EAP).
* You will be opted into the Fettes Trust Non-Teaching Staff Pension Scheme after 3 months service. This scheme is a money purchase one and full details of it and your options will be made available to you prior to your opt-in date. The Fettes Trust will contribute to the scheme and your contribution will be subject to the minimum overall combined employer and employee contribution limits set by the Pensions Regulator. Fettes operate a contribution matching scheme up to 10% of base salary.
* Access to discounted healthcare, additional life insurance, shopping discounts, etc through our benefits portal.