The job holder is the first point of contact for office administration. This role involves ensuring the efficiency and effectiveness of office operations, including administration, procurement, and finance.
Main Responsibilities
* Maintaining office equipment like copiers and coffee machines for smooth office functionality
* Sending and receiving documents for the company
* Opening, sorting and distributing mail
* Scanning, photocopying and filing documents
* Scanning company invoices and send to finance team
* Conducting research and compiling data upon request
* Negotiate insurance policies (car, combined commercial insurance etc.)
* Organise flight bookings & changes and submitting POs
* Managing company fleet
* Managing company mobile lines
* Managing inventory of assets
* Assisting in various daily operations
* Managing offices supplies including refreshments
* Assisting in the development of procurement strategies if requested.
* Assisting in ensuring that the procurement rules and procedures are followed through all procurement activities.
* Responsible for bookkeeping and record keeping
* Answering and vetting incoming telephone calls and transferring these through to the correct person or department when reception is unavailable
* Assist the General Manager and other staff when required.
* Assist external and internal business events
* Follow up on any queries or complaints in a timely manner.
* Order Buffets & Sandwiches for internal events
* Other support tasks as requested
Requirements:
* Similar work experience is desirable
* Chinese-Speaking