Job Description
Our client a highly regarded firm are seeking a Team Administrator to provide effective and high-quality administrative support. The successful candidate will support the team with regular and ad-hoc administrative tasks, as well as other secretarial duties, ensuring the smooth operation of the office.
Key Responsibilities:
* Coordinate the booking of conference rooms, video conference facilities, taxis, refreshments, restaurants, and liaising with both internal and external meeting attendees.
* Organise travel arrangements, including flight bookings, hotel reservations, car transfers, and preparing detailed itineraries.
* Assist with simple typing tasks, including digital dictation, copy typing, and handwritten amendments.
* Ensure all documents adhere to the firm's house style, proofreading work to maintain a consistently high standard.
* Help prepare agendas, presentations, and meeting papers, and ensure timely distribution.
* Assist with internal project or matter-related tasks, such as uploading files to deal rooms, printing, filing, archiving, and coordinating courier services.
* Provide ad-hoc support to the practice support team as needed.
* Handle day-to-day administrative tasks like photocopying, scanning, and delegating tasks to the appropriate department when necessary.
* Manage new client matter openings and other tasks associated with the process.
* Ensure document management is organised, including closing and archiving files.
* Process and submit travel invoices and expense
Required Skills/Experience
* Some office experience is desirable, although training will be provided
* Client service-oriented approach
* Strong teamwork and problem-solving abilities
* Excellent computer skills, particularly with MS Office
* Good communication skills and attention to detail
* Self-management and organisational skills, able to prioritise effectively in a fast-paced environment