Job Description
Facilities Assistant
Tay Associates are proud to be partnering with a highly reputable consultancy firm to recruit a Facilities Assistant for their London office. This is an excellent opportunity for a proactive and hands-on Facilities professional looking to join a fast-paced and professional environment where no two days are the same. Reporting directly to the Facilities Manager, the Facilities Assistant will play a key role in ensuring the smooth day-to-day running of the office environment. The successful candidate will help maintain a safe, organised, and efficient workplace while delivering excellent support to both internal teams and external contractors. This role would suit someone who is organised, reliable, approachable, and happy to take a hands-on approach to office operations.
Please note this role involves regular manual handling duties, including moving supplies, furniture, and setting up meeting rooms, so a reasonable level of physical fitness is required.
Key Responsibilities
* Supporting the day-to-day management of office facilities
* Assisting with conference room bookings and meeting room set-ups
* Conducting daily and weekly office inspections, reporting any issues identified
* Managing office equipment ordering and replenishment
* Carrying out internal mail distribution and office runs
* Supporting office health & safety checks and reporting findings
* Escorting contractors on-site and assisting with access and compliance procedures
* Assisting with ad-hoc facilities and operational tasks as required
What We’re Looking For
* Previous experience within Facilities, Office Services, or Workplace Support
* Strong organisational skills with excellent attention to detail
* A proactive and flexible approach to work
* Good communication and interpersonal skills
* Comfortable working in a fast-paced office environment
* Ability to manage physical/manual tasks when required
* A team player with a positive and professional attitude