Operations assistant

Job Description

Operations Assistant - Southampton

£32,000 + Excellent Benefits

Hours Tuesday to Saturday- hours of 5am - 2pm

A well-established and growing organisation within the transport and logistics sector is seeking an organised and proactive Operations Assistant to join its operations team based in Southampton.

This is an excellent opportunity for an administrative professional with strong organisational skills and an interest in fleet, transport, or operational compliance to join a successful business offering long-term career development and a supportive working environment.

The Role

Reporting into the Operations team, you will provide essential operational and administrative support across fleet management, compliance, driver records, scheduling, and transport operations.

Key responsibilities will include:

• Maintaining fleet compliance records, including vehicle inspections, servicing schedules, licences, and testing requirements
• Monitoring and updating operational spreadsheets and management information
• Supporting tachograph administration and driver compliance processes
• Coordinating driver training, inductions, certifications, and documentation
• Maintaining accurate records relating to insurance claims and fleet activities
• Assisting with fleet performance reporting, including mileage, fuel usage, and operational data
• Liaising with external service providers and contractors
• Providing scheduling and planning support during periods of absence or peak demand
• Supporting wider operational projects and continuous improvement initiatives

About You

The successful candidate will demonstrate:

• Previous administration or operations support experience
• Excellent organisational and time management skills
• Strong attention to detail and a compliance-focused approach
• Confident IT skills, including Excel and database systems
• Strong communication skills with the ability to work effectively with internal and external stakeholders
• A proactive, positive attitude and willingness to learn
• The ability to prioritise workloads in a fast-paced environment
• Experience within transport, logistics, fleet management, or compliance administration would be advantageous but is not essential.

What's on Offer

• Salary of £32,000
• Tuesday to Saturday- hours of 5am - 2pm
• 25 days annual leave plus bank holidays
• Enhanced pension scheme
• Life assurance
• Health and wellbeing benefits
• Employee assistance programme
• Career development and progression opportunities
• Supportive and collaborative working environment