Facilities Manager, SOCIETY OF ANALYTICAL PSYCHOLOGY
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Status: Employed, initial one-year fixed‑term contract
Hours: Part‑time – 0.4 FTE/14 hours per week
Payment: £40,000 per annum equivalent (£16,000 pro rata)
Reports to: Chief Executive Officer (CEO)
Location: SAP office, London (Swiss Cottage)
Purpose
* Responsible for operational management of the SAP.
* Oversee efficient functioning of the SAP.
* Manage upkeep of the premises.
Key responsibilities
* Oversee efficient functioning of office systems and procedures.
* Support the CEO in ensuring the Society complies with relevant legislation and best practice.
* Premises management.
* Supplies procurement and catering.
* Support the CEO in the fulfilment of their work.
Main duties
Office administration
* Responsible for day‑to‑day running of the office, ensuring systems and equipment, stationery and supplies are in place for effective delivery of the Society’s administrative work.
* Organise, manage and review external services and suppliers including IT support, telecoms, photocopiers, utilities, insurance, alarm system, recycling and waste, and building maintenance.
Premises
* Responsible for all aspects of premises management.
* Manage room bookings.
* Oversee maintenance and repair of the premises, liaising with office manager of the IGA and maintenance/utilities contractors where necessary.
* Liaise with cleaners to keep premises in good order.
* Liaise with security company to ensure premises are regularly locked up and monitored.
* Ensure statutory Health and Safety regulations are complied with and develop procedures to monitor compliance.
IT management
* Responsible for all IT devices, liaising with the IT support company, opening and chasing up tickets for all team members, ensuring devices are licensed and licenses renewed on time.
* Responsible for the smart screens in the building, liaising with the provider for licences, upgrades, etc.
* Responsible for ensuring all Zoom licences are active and managing timely renewal.
* Liaise with IT support company to manage and ensure timely licence renewals for special software (e.g., Adobe, QuickBooks/Sage).
Procurement
* Procure office supplies such as stationary, cleaning supplies, etc.
* Procure regular catering supplies for the building.
* Support team members with ordering and delivery of catering supplies for events.
Organisational support
* Support CEO and rest of team with any other task as required.
Person specification
Essential – Skills / competencies
* Excellent written and verbal communication skills – ability to communicate with a wide range of stakeholders and generate own correspondence.
* Proactive, motivated and able to work on own initiative as well as in a team.
* Flexible approach.
* Ability to manage a varied workload.
* Good IT skills and understanding of Microsoft Office.
* Understanding confidentiality and its application.
Essential – Experience
* Experience of managing an office space.
* Initiating and maintaining administrative and organisational procedures.
* Managing contractors and vendors.
* Procurement.
Desirable
* Experience of managing an office building.
* IT management experience.
* Good attention to detail.
* Working in the charity or voluntary sector.
* Educated to degree level.
Terms
The salary for this post is £16,000 per annum. This is a part‑time post (14 hours a week, excluding lunch breaks) to be worked between the core office hours of 9 am–5 pm Monday – Friday. Some work outside these times, including occasional Saturdays, may be necessary on occasion. The post is based at the SAP’s office in Swiss Cottage, London.
Normal leave entitlement is 25 days’ annual leave (pro‑rated) plus bank holidays and Christmas office closure. The SAP does not pay overtime but operates a time‑off‑in‑lieu policy.
Application process
To apply for this role send a CV and a cover letter describing why you are interested in the role, how it fits with your experience to date, and any additional information you feel is important to support your application via email. If you’d like to learn more about the role or discuss whether it might be the right fit for you, please get in touch with us by email.
Closing date for applications: 9:00 am 12 January 2026. Interviews will be held on the week beginning 2 February 2026.
Seniority level
* Entry level
Employment type
* Contract
Job function
* Management and Manufacturing
Industries
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