Summary: Minerva Virtual Academy (MVA) is the UK’s fastest-growing online school, delivering transformative education to students aged 11–18 across the UK and globally. As we continue our ambitious expansion, MVA is on a mission to reimagine schooling for thousands of children underserved by traditional systems. Recognised by OFSTED and trusted by families and education stakeholders, MVA is leading the way in innovation and accessibility in online learning. As part of our expanding Finance team, we are seeking a proactive and detail-oriented Accounts Administrator to support our Finance Manager. The Accounts Administrator will provide high-quality financial and administrative support to the Finance function at Minerva Virtual Academy. The role is central to ensuring accurate financial records, efficient processing of payments and invoices, and smooth day-to-day financial operations in a fast-paced, growing online school environment. The successful post holder will be highly organised, detail-oriented and confident working with financial data, contributing to the effective running of MVA’s finance systems and supporting compliance, reporting and operational excellence. Work Environment: MVA offers a dynamic, rewarding, and exciting work environment unlike other schools or educational environments. The role presents a remarkable opportunity for the right candidate to be part of a remote team passionate about leading change in the education sector. The role is remote with the expectation of attending the London office four times per year for training and social events. Key Responsibilities: Bookkeeping & Financial Record Management Maintain accurate and up-to-date financial records within the accounting system. Reconcile bank accounts, credit cards and other financial accounts on a regular basis. Support month-end and year-end processes, including preparation of documentation where required. Invoice & Payment Processing Process supplier invoices, ensuring accuracy, appropriate coding and correct approvals. Prepare and execute fortnightly and ad hoc payment runs. Assist with issuing sales ledger invoices and follow up on outstanding payments as required. Process staff expenses and reconcile expense card transactions. Support the processing of monthly salaries in collaboration with senior finance staff. Ensure compliance with internal financial controls and procedures at all times. Accounts Payable & Accounts Receivable Manage accounts payable, ensuring suppliers are paid accurately and on time. Assist with accounts receivable activities, including monitoring overdue balances and escalating issues where necessary. Monitor credit and debit balances across accounts and highlight discrepancies promptly. Financial Administration & Liaison Maintain well-organised digital records of invoices, receipts and financial documentation. Liaise with internal colleagues and external stakeholders to resolve finance-related queries. Support auditors or external accountants by providing requested data and documentation. Always work in line with statutory requirements, financial best practice, and the school’s safeguarding, data protection and compliance policies. Skills, Experience & Attributes The successful candidate will demonstrate: Proven experience in accounts administration or bookkeeping. A strong working knowledge of accounts payable, accounts receivable and general ledger processes. High attention to detail with excellent organisational and time-management skills. The ability to work independently, manage competing priorities and meet deadlines. Clear and professional communication skills, with a proactive and solutions-focused approach. Confidence working in a fast-paced, evolving organisation. Desirable Qualifications & Experience Experience using Xero or similar accounting software. AAT qualification or equivalent bookkeeping or finance certification. Experience working within education, public sector or regulated environments. Please note that this list is not exhaustive and the Accounts Administrator may from time to time be asked to undertake other reasonable duties in line with the needs of the school. Applications and Interviews To apply, please ensure you include a cover letter explaining how you would suit the role. We love ChatGPT, but please make sure the cover letter is written by you and that all applicant questions are answered. Please complete the application in full, answering all questions and submitting both a CV and a cover letter. Please do not delay in applying, as we may close the advert early. Interviews will take place the week of 5th January 2025 via video link. The role is subject to an enhanced DBS check and statutory safer recruitment policies in line with Keeping Childern Safe in Education.