Fine Art Operations Manager – Ava Global Logistics
The Fine Art Operations Manager will oversee the full lifecycle of global fine art shipments, ensuring exceptional service delivery, and will operate as the primary operational contact for our clients and partners.
Key Responsibilities
* Client Engagement & Scoping – Receive and scope client enquiries, ensuring all requirements, risks, timelines and handling needs are fully understood. Act as the primary operational contact, providing clear, confident and expert guidance throughout the shipment lifecycle.
* Quotation & Commercial Execution – Prepare accurate, commercially sound quotes covering full end‑to‑end services while maintaining sustainable margins; monitor margins and review job profitability, addressing cost discrepancies directly with subcontractors and forwarders.
* Operational Coordination – Coordinate all bookings with fine art subcontractors and international forwarders to Ava’s standards, and maintain complete and accurate shipment data, documentation, and status updates within Ava’s systems.
* Shipment Execution & Oversight – Ensure all movements adhere to fine art handling, packing, crating and transport standards; support complex international shipping requirements including customs, regulatory compliance and specialist documentation.
Qualifications, Skills & Experience
* 5+ years of experience in fine art logistics with a strong operational background.
* Deep knowledge of international airfreight, airline processes, routings, AWBs, consolidations and secure cargo handling.
* Strong understanding of global customs requirements, including Temporary/Bonded Imports, CITES, Export Licences, and cultural goods regulations.
* Proven experience managing complex projects, including exhibitions, art fairs and multi‑stage global movements.
* Experience coordinating global subcontractors across Europe, the US, Asia, the Middle East and other major art markets.
Mindset & Working Style
* Operates with confidence, independence and strong professional judgement.
* Solution‑oriented, practical and capable of resolving issues without constant escalation.
* Analytical and detail‑driven, able to interpret costs, margins and operational data accurately.
* Highly organised, reliable and consistent in follow‑through.
* Growth‑focused, comfortable shaping new processes and contributing to the build of a new division.
* Communicates clearly, calmly and professionally with clients, partners and internal teams.
Languages
Excellent written and spoken English (required). Additional languages—especially French, Spanish, German, Italian, Mandarin or Cantonese, Arabic—are highly desirable.
This Role Offers
You will play a foundational role in building a new sector, shaping operational standards and delivering exceptional service across the global art market. This role offers significant ownership, visibility and the opportunity to grow as the division scales.
Application Process
To apply, please submit your CV and a cover letter outlining your experience. Only shortlisted applicants will be contacted.
About Ava Global Logistics
Ava Global Logistics is a leading provider of secure logistics solutions, specialising in the global transportation of high‑value assets, including banknotes, refined and unrefined precious metals, and other precious commodities. We are expanding into fine art logistics, establishing an asset‑light, globally coordinated division designed to deliver high‑quality, specialist services to galleries, collectors, museums and institutions worldwide.
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