HAIL Partners are delighted to be partnering with a leading global investment firm on an exciting Executive Assistant opportunity. This is an office-based role supporting a high-performing team in a fast-paced, dynamic environment. You’ll be part of a collaborative team of Executive Assistants who work together to deliver exceptional support.
Responsibilities:
* Proactively manage complex diaries and coordinate a high volume of internal and external meetings.
* Organise conferences and events across multiple time zones, both internal and external.
* Manage domestic and international travel arrangements, including flights, accommodation, visas, and detailed itineraries.
* Process team expense reports using Concur.
* Office duties such as managing supply inventory and purchasing and facilitating maintenance with building management.
* Provide administrative support on ad hoc projects as required.
Requirements:
* 2+ years experience as an Assistant, ideally within financial services, investment management, or a fast-paced corporate environment.
* Strong interpersonal skills with the ability to build effective relationships at all levels.
* Excellent verbal and written communication skills.
* Proactive, solutions-focused approach with strong problem-solving abilities.
* Exceptional attention to detail and organisational skills.
* High proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
* Driven, professional, and eager to learn.
* Team-oriented attitude with flexibility and adaptability in supporting different stakeholders.