Job Title: Executive Personal Assistant
Reports To
Chief Executive Officer
Location; Glasgow, Scotland
Full-time
May require flexibility outside standard business hours
Hybrid or on-site depending on CEO needs
The Role
The Executive Personal Assistant provides administrative, organisational, and personal support to the CEO. This role requires discretion, proactive problem-solving, and the ability to manage complex schedules, communications, and priorities in a fast-paced environment. The Executive Personal Assistant acts as a trusted gatekeeper and partner, enabling the executive to operate at peak effectiveness.
Key ResponsibilitiesExecutive Support
* Manage complex calendars, scheduling meetings, appointments, and travel across multiple time zones
* Coordinate domestic and international travel, including itineraries, visas,
* accommodations, and expenses
* Serve as the primary point of contact between the CEO and internal/external stakeholders
* Prepare agendas, briefing materials, reports, and presentations
* Handle confidential information with the highest level of discretion and professionalism
Administrative & Operational Support
* Manage emails, correspondence, and phone calls, prioritising and responding on behalf of the CEO when appropriate
* Track action items, deadlines, and follow-ups to ensure timely execution
* Organise meetings, board sessions, and events, including logistics and documentation
* Maintain filing systems (digital and physical) for easy retrieval of information
Personal & Lifestyle Support (as required)
* Assist with personal scheduling, appointments, and special projects
* Coordinate personal travel, events, and errands as requested
* Liaise with service providers or vendors when necessary
Strategic & Ad Hoc Support
* Anticipate CEO needs and proactively resolve issues
* Conduct research and prepare summaries to support decision-making
* Support special projects and initiatives as assigned
Qualifications
Experience
3+ years of experience supporting senior executives in a similar role
Skills & Competencies
* Exceptional organisational and time-management skills
* Strong written and verbal communication abilities
* High emotional intelligence and professional judgment
* Ability to manage competing priorities under pressure
* High levels of IT literacy and competency
About you
Highly discreet, trustworthy, and dependable
Proactive, resourceful, and detail-oriented
Calm, flexible, and solutions-focused
Strong interpersonal skills with a service-oriented mindset
What we offer
The opportunity to work with a growing, purpose-driven pet food brand
Supportive and collaborative team environment
Competitive salary and benefits
Feed your dog for free