Professional, qualified and experienced PA to the Chairman/Managing Director Purpose of the Role: To provide high-level administrative, organisational, and operational support to the Chairman, ensuring efficient management of their schedule, communications, meetings, and business priorities. The PA acts as a key point of contact and helps facilitate smooth day‑to‑day operations.
Key Responsibilities Executive Support
Manage and coordinate the MD's diary, appointments, and travel arrangements.
Prioritise and screen emails, calls, and correspondence.
Prepare agendas, presentations, reports, and briefing materials.
Draft and proofread business communications on behalf of the MD.
Monitor deadlines and ensure timely follow‑up on actions and commitments.
Meeting Management
Organise internal and external meetings.
Prepare meeting packs and supporting documentation.
Attend meetings where required and take accurate minutes.
Track action points and follow up with stakeholders.
Communication & Stakeholder Management
Act as a primary liaison between the MD and internal/external stakeholders.
Build and maintain professional relationships with clients, suppliers, partners, and employees.
Handle confidential and sensitive information with discretion.
Administrative & Operational Support
Maintain accurate records, files, and documentation.
Coordinate business events, conferences, and company functions.
Assist with project coordination and special assignments.
Support the Chairman in monitoring business priorities.
Raise purchase orders and quotes for the Chairman.
Travel & Logistics
Arrange domestic and international travel, accommodation, and itineraries.
Prepare travel documentation and update diaries.
Ensure efficient management of travel‑related schedules.
Person Specification Experience
Proven experience as a Personal Assistant, Executive Assistant, or similar support role.
Experience if possible supporting senior executives or directors.
Experience managing complex diaries and competing priorities.
Experience preparing reports, presentations, and meeting minutes.
Knowledge
Strong understanding of business administration practices.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Familiarity with virtual meeting platforms and document management systems.
Excellent organisational and time‑management skills.
Strong written and verbal communication abilities.
High attention to detail and accuracy.
Ability to prioritise workload and work under pressure.
Strong problem‑solving and decision‑making skills.
Professional, confident, and diplomatic approach.
Ability to maintain confidentiality at all times.
Personal Attributes
Trustworthy and discreet.
Proactive and self‑motivated.
Flexible and adaptable.
Professional appearance and manner.
Strong interpersonal skills.
Positive, can‑do attitude and works well in a face‑paced environment.
What We Offer
Exceptional rates of pay
Private healthcare
Death in service benefit
Company pension
A supportive, expert team with genuine progression opportunities
A business with 50+ years of heritage, built on trust and award‑winning innovation
Reporting To: Chairman and Managing Director
Direct Reports: None (unless otherwise specified)
Hours of Work: Monday – Friday 8am till 4:30pm
Location: Nuneaton
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