Executive Assistant
Job Type: Permanent
Hours: 40 hours per week (Monday - Friday)
Location: Hams Hall, Coleshill - 100% office based
Salary: £35,000 - £45,000 per annum
Our client is a fast-growing, dynamic organisation seeking an experienced Executive Assistant to provide high-level administrative and operational support to the Director and Head Office functions. This is a permanent, full-time role ideal for a dedicated and loyal professional who thrives in a fast-paced environment, demonstrates exceptional attention to detail, and is eager to contribute to the growth and success of the business.
As the Executive Assistant, you will play a key role in supporting the Director and Senior Management Team across a wide range of operational, administrative, and HR-related tasks. You will be responsible for ensuring the smooth day-to-day running of the Director's office, while also supporting Head Office departments and wider business initiatives.
Key Responsibilities:
* Manage the Director's diary, schedule meetings, coordinate appointments, and organise visitors.
* Provide day-to-day support on projects, reports, and confidential tasks, ensuring accuracy and efficiency.
* Liaise with internal and external stakeholders including insurance providers, solicitors, contractors, and other business partners.
* Support with the planning and execution of new store openings, including logistics, compliance checks, and stakeholder communications.
* Assist the wider Senior Management Team, including Retail and other Head Office functions, with administrative and operational tasks.
* Support HR activities including recruitment, onboarding of new staff, contract management, leavers' processes, and handling disciplinary or grievance matters.
* Assist departments such as Customer Service, Digital, HR, and Admin teams with ad hoc projects and reporting.
* Ensure the onboarding of new staff runs smoothly, including IT equipment set-up, office organisation, and induction coordination.
* Maintain records, filing systems, and confidential documentation with the highest level of accuracy.
* Act as the first point of contact for internal and external enquiries, ensuring professional communication at all times.
* Take ownership of administrative projects, identifying opportunities to improve processes and workflows.
Skills and Attributes
* Proven experience as a high-level administrator or executive assistant supporting senior management.
* Strong diary management and organisational skills, with the ability to multitask and prioritise effectively.
* Excellent verbal and written communication skills; confident liaising with stakeholders at all levels.
* High proficiency in MS Office, including Excel, Word, Outlook, and Teams.
* Exceptional attention to detail and accuracy in all work.
* Discretion and professionalism when handling confidential information.
* Loyal, reliable, and committed to supporting the growth and success of the business.
* Proactive, adaptable, and able to work independently while supporting a wider team.
#INDASH25