Permanent position (Part-time, 20 hours per week)
Barrow-in-Furness, Cumbria
The Role
As our Reception and Facilities Manager, you will be the main point of contact for front‑of‑house, facilities, and health and safety requirements at the Barrow head office. You will also provide flexible site support for our Bamber Bridge and London locations as required. As part of Shared Service Centre (SSC) support you may also assist the Finance team by raising purchase orders and logging invoices, and you will manage the Barrow site cleaning team.
Key Duties And Responsibilities
* Work closely with the other Reception & Facilities Manager to ensure all information is shared during handover and that reception cover is sufficient.
* Collaborate with the Group Cost‑base Manager & Head of Finance to keep facility costs within budget.
* Provide a punctual, polite, welcoming, and informative reception service to all visitors, clients and employees, including safety briefings and maintaining visitor logs/issuing visitor passes.
* Ensure the reception area is always clean and presentable.
* Facilitate internal and external meetings, liaising with employees on requirements such as booking meeting rooms and organising refreshments that meet all dietary requirements.
* Open and distribute all incoming mail.
* Answer internal and external switchboard calls, deal with queries, and direct as appropriate.
* Process outgoing mail daily including recorded and special deliveries.
* Deal with incoming and outgoing courier shipments.
* Organise transport for visitors, including the executive team, liaising with Executive Assistants & PAs.
* Issue Barrow office parking passes, maintain parking pass records, and manage the visitor parking permit booking calendar.
* Instruct appropriate contractors to attend the office to address building issues or faults, act as the main point of contact, supervise attendance, and facilitate payment of invoices.
* Collate stationery orders and process, proof, and order business cards.
* Maintain the register of security fob holders and issue to new starters.
* Display HSE policies for Barrow, including the HSE Law poster.
* Maintain details of First Aiders and Fire Marshalls and hold responsibility for the site Fire and First Aid Risk Assessments.
* Act as Fire Warden in the event of evacuation.
* Ensure evacuation plans and muster point details are displayed.
* Keep records of fire detection, testing and emergency evacuation drills.
* Organise First Aid/Fire warden training courses and complete yearly risk assessments for the building.
* Ensure all building services are up‑to‑date, including air conditioning, PAT testing and lift servicing.
In Addition
* Monitor the facilities email inbox and respond to queries promptly and professionally.
* Act as the point of contact for H&S and alarm system queries.
* Raise required facilities purchase orders for stationery, office refreshments, cleaning supplies and other ad‑hoc items, ensuring you stay within budget.
* Provide support to Finance.
* Manage facilities cleaners and ensure they have the correct supplies and equipment.
* Maintain clear communication and engagement.
* Work with the business on net‑zero site initiatives.
* Support the running of the Bamber Bridge and London sites by ordering refreshments, checking H&S needs such as PAT testing and first‑aid training, and arranging repairs and maintenance.
* Support other areas on an ad‑hoc basis as required.
What We’re Looking For
A flexible approach, combined with attention to detail and an excellent work ethic; good communication and organisational skills; a team player who can work on own initiative.
Key Skills, Knowledge And Experience
Experience of working in a similar role would be ideal. Good IT skills, including but not limited to Word and Outlook. Ideally, prior experience raising purchase orders and logging invoices.
Why Join Us?
Competitive benefits tailored to the division.
Opportunities for career growth and visibility across the organisation.
A supportive, inclusive culture that values your ideas and contributions.
Work that truly makes a difference in safety, innovation, and global capability.
About Us
James Fisher is a global engineering services company with over 50 years of experience delivering complex offshore energy projects in some of the world’s most challenging environments. We operate across Energy, Defence, and Maritime Transport, leveraging cutting‑edge technology and deep expertise to support the full lifecycle of our customers’ assets.
James Fisher and Sons are committed to taking positive action on diversity and strongly encourage applications for candidates from all backgrounds. We are proud to be a Disability Confident employer and recognise that our success depends on our talented and diverse workforce.
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