Job Description:
RedBull UK is recruiting for a Personal Assistant - Business Services to be based in London, UK.
The PA will support the UK Finance Director, Operations Director, and Head of People, ensuring smooth day-to-day operations, including diary management, travel arrangements, and meeting preparation. This role will also manage internal communications, conferences, and events for the Business Services department, as well as provide support for various annual projects. You will live and breathe the RedBull People philosophies and values, working closely with the HR Business Partner to deliver the people strategy across the management teams. A key element of this role is relationship building: you will need strong interpersonal skills and the ability to work with people at all levels of the organisation.
Responsibilities:
* Full diary management for the Finance Director, Operations Director, and Head of People.
* Full inbox management for the Finance Director.
* Support the business planning process and department through detailed communications, stakeholder management, and calendar pre-alignment.
* Support the People team with training administration, events, and early careers programs.
* Understand the annual People Strategy, working closely with the HR Business Partner and the Business Services Management team to deliver initiatives that complement the strategy.
* Collate, review, and distribute multiple monthly reports.
* Assist with the annual cross-company business planning process.
Additional Duties:
* Participate actively in management meetings, creating agendas, preparing minutes, and following up on actions.
* Organize and facilitate Finance, Operations, and HR meetings and offsites throughout the year.
* Facilitate companywide events, including conferences, team meetings, and off-sites.
* Support the MD's PA with all local and international UK events.
* Coordinate the Finance Academy sessions, tailoring agendas and collating feedback for improvements.
* Assist the Finance and Operations teams with monthly events such as Lunch of the Month and Lunch & Learn sessions.
Stakeholder and Travel Management:
* Manage relationships with key external and internal stakeholders.
* Act as the point of contact for executives and employees.
* Prepare comprehensive travel arrangements for the leadership team and manage visits for international guests, including travel, accommodation, and entertainment.
Budget and Expenses:
* Ensure all travel and event expenses stay within budget.
* Monitor spending and escalate concerns as needed.
* Handle expenses and invoicing processes.
Candidate Profile:
* Previous PA/EA experience required.
* Highly organized with a proactive attitude.
* Positive, adaptable, and approachable demeanor.
* Strong project management and problem-solving skills.
* Confident decision-maker capable of working independently.
* Experience in organizing events and conferences.
* Excellent interpersonal skills to influence at all levels.
* Professional integrity and confidentiality.
* Proficiency in Word, Excel, PowerPoint, and Microsoft Teams.
* Ability to handle multiple projects simultaneously.
* Willingness to travel 10-20% of the time.
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