Harper Recruitment Group is working in partnership with a successful business based in Nottingham City Centre.
An exciting opportunity has arisen for a self‑motivated office assistant to join the team on a part‑time, long‑term contract. Working 10–15 hours per week, the successful candidate will be responsible for managing the day‑to‑day operations of the Nottingham Office and supporting operational needs of other office locations.
Key responsibilities
* Taking delivery of orders.
* Order and maintain office supplies.
* Manage service vendors and payments via Finance.
* Make arrangements for visitors.
* Process incoming mail and ensure it gets to the correct recipient.
* Problem‑solve issues, as needed.
* Maintain stock of and ship company “swag” (sweatshirts, water bottles, jackets, etc.) to new employees.
* Organising management visits and training events held in the office – transport, meals, hotels, laying out meeting rooms.
* Assisting with planning and running social events.
Additional Responsibilities
* Liaising with landlord, sub‑tenant and concierge.
* Arranging access cards for new starters, managing lost cards.
* Liaising with the architect and office suppliers on office alterations.
* Cleaning audits and resolving any cleaning issues.
* Arranging facilities contracts and supervising contractors, e.g. fire extinguisher testing, air‑con maintenance.
* Maintaining Health and Safety and Fire Safety policies.
What we’re looking for
* Strong interpersonal skills are essential.
* Must be able to handle confidential information with discretion.
* Excellent written and verbal communication skills, organisational skills.
* Able to multi‑task and prioritise work, have a strong attention to detail, and complete tasks with minimal supervision.
* Familiarity with Microsoft Office is desired.
* Familiarity with Google applications is desired.
* Minimum of 1 year’s experience as an office assistant.
* Experience of facilities management is desired.
What’s on offer
* Weekly Pay.
Submit your CV today to apply!
Due to the large volume of applications we receive, we are unfortunately unable to contact all candidates. If you have not heard from a Consultant within the next three days, please assume that you have not been successful on this occasion. Please do not hesitate to apply for other suitable roles in the future.
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