Location: High Wycombe
Overview
An exciting opportunity has arisen to join the Estates team at our thriving girls’ independent school in this newly-created position. The purpose of the role is to support the Estates Manager and the administration of the department.
Our ideal candidate will be highly organised with strong interpersonal skills and a flexible approach.
Job salary: £30,000-£35,000
Contract: Permanent
Hours: Full-time; 37.5 hours per week; 30 days’ annual leave
Closing date: Sunday, 22 February 2026
About us
Pipers Corner is a Girls’ School Association Independent School for girls aged 4-18. Set in 96 acres of beautiful Chiltern countryside, the school is four miles north of High Wycombe and two miles from Great Missenden.
In its most recent ISI inspection (March 2023) the school was graded as “excellent” in all categories.
About the role
Administration and planning
1. Proactively planning and preparing future departmental activities by keeping abreast of the School’s events diary and bringing relevant issues to the Estates Manager’s attention
2. Providing general administrative support to the Estates Manager, including diary management, arranging meetings etc.
3. Keeping a log of outstanding actions and following up with the Estates Manager and other staff as necessary
4. Maintaining accurate records, files and databases (including compliance documentation, maintenance logs and contractor details)
5. Processing the incoming Estates mail and ensuring that it is dealt with appropriately Security
6. Managing the School’s security system daily in conjunction with the Resident Site Security Manager
7. Producing security cards for students and staff subject to appropriate approval and tracking leavers/joiners for deletion or addition
8. Programming the security system daily to meet events and outside lettings schedules
9. Coordinating and recording the issue of room and building keys for staff Compliance
10. Assisting the Estates Manager to ensure that plant and equipment are serviced and inspected at required or recommended intervals and that the relevant evidence is secured and is ISI compliant
11. Maintaining suitable schedules and accurate and timely records to meet Independent Schools Inspectorate evidence requirements
12. Arranging remedial work to appropriate timescales and raising purchase orders where required
13. Maintaining the School’s Approved Contractor portfolio including annual and adhoc distribution and electronic filing of contractor health and safety declaration and proof of insurance returns
About you
Qualifications
14. Educated to at least A Level standard, with a pass in both GCSE English and Maths
Experience/knowledge
15. Proven experience as a PA or high-level administrator
16. Proficient in the use of MS Office, especially Word and Excel
17. Experience of working to tight deadlines
18. Experience of working in education
Key skills
19. Excellent verbal and written communication skills
20. Excellent interpersonal skills
21. Ability to build and sustain strong working relationships across the organisation and at all levels
22. Strong organisational skills and the ability to work independently
23. Excellent attention to detail and accuracy
24. Ability to manage workload and prioritise
25. Discretion and the ability to deal with confidential information appropriately