Assistant Coordinator, Feeder Procurement - London, Greater London, United Kingdom
The Role
We are looking for someone who would support the manager and team with the Administrative Management and Cost Control of Common Feeder Services, in the Europe and Africa Region.
Their key areas of responsibilities will include:
Product & Quality
* Collect and Coordinate performance feedback from Common Feeder dispatch offices.
* Communicate common feeder performance and KPI data as well as the maintenance of the reporting, to assist stakeholders during procurement and vendor management process (e.g. billing process, planning optimization).
* Monitor and maintain optimum Common Feeder routing set-up based on preferred vendors
* Assist with implementation of new developments (new transhipment ports, new services, new routes or new third-party agents) for common feeders.
* Upon request, support Senior Procurement Coordinator and update the vendor database.
* Actively support the data management and general process of Common feeder tenders
Strategy implementation and optimisation
* Support the Manager and Senior Procurement coordinator in regular performance review meetings with operators.
* Support the team with market intelligence and any business opportunities.
* Provide administrative procurement support in the preparation analysis / material prior to vendor contract negotiations.
* Provide administrative support in the finalisation of contracts and service agreements for internal processes (e.g. Agreement Approval submission) and system maintenance (OPUS)
* Assist the team in the identification of potential cost saving initiatives.
* Pro-actively support Go Green Go ONE initiatives.
Maintenance of Internal Company System Tools
* Day to day monitor the correctness and validity of data allowing front lines to organise pricing in the most efficient way, including periodic yield review.
* Execute updates and create or constrain Common Feeder legs and routes.
* Where requested update or validate concluded Tariff Agreements in the system
* Maintain VRM records in applicable system(s).
Cost Control / Management Plan
* Support Feeder and Terminal Cost Control Coordinators with the maintenance and distribution of cost / performance reports
* Support budget control.
* Create and monitor KPIs for internal and external stakeholders
* Contribute to a cost saving and cost recovery mindset.
Compliance
* Support the team to ensure that all transactions in relation to vendor procurement and control are fully compliant with company rules and regulations such as UK Bribery Act.
* Good understanding of JSOX and awareness of ISO14001 and AEO procedures.
Scope of data
* In conjunction with the Managers work along set budgets for all relevant cost elements.
* Monitor to ensure that local regions working practices, in Europe and Africa, are able to meet the corporate business requirements related to OCP activities.
The Requirements
* Operational/cost awareness (desirable)
* Analytical and methodical (essential)
* Strong working knowledge of Google Apps (Sheets) / MS Excel (essential)
* Good interpersonal & communication skills (essential)
* Ability to forge working relationships both internally and with external vendors at multiple levels (essential)
* Ability to work within a team (essential)
* Educated to degree level or relevant apprenticeship (desirable) Communication
* Problem Solving
* Planning and Organisation
* Innovation and Improvement
* Team Work
The Benefits
* Paid annual leave of 25 days per annum plus UK bank and public holidays.
* Hybrid working arrangement.
* Membership of the Company’s Group Personal Pension Plan.
* Performance Related Pay a pay award and discretionary annual bonus linked directly to their performance in addition to annual review.
* Permanent Health Insurance.
* Death in Service.
* Private Medical Cover (BUPA) after two years’ service.
* Employee Assistance Programme, with free independent confidential support and virtual GP services.
* An interest free annual travel season ticket loan.
* Family leave policies enhanced above statutory.
* Enhanced company sick pay policy.
* Medical health check.
* Annual eye test and contribution towards glasses for VDU prescriptions.
* Online employee discount platform
Application
The closing date for this vacancy is 3rd March 2026, but if a significant number of applications are received it will close earlier.
Applicants must have an existing right to live and work in the UK.