I am delighted to be working with a dynamic and growing client who are looking for a highly motivated individual to join their team as an Executive Administrative Partner, on a full-time, permanent basis at their offices based in the heart of Aberdeen.
The Executive Assistant provides high-level administrative and strategic support to the Executive Management Team. This role requires exceptional organisational skills, discretion, judgement, and the ability to manage complex priorities in a fast-paced environment. The EA acts as a gatekeeper, liaison, and operational partner to ensure executive effectiveness and organisational alignment.
Hours: 37.5 per week, hybrid working available
Duties will include:
📌 Managing and optimising executive calendars, including scheduling internal and external meetings across time zones.
📌 Supporting long-term planning and organisational initiatives.
📌 Organising travel, including flights, accommodation, transfers, visas.
📌 Coordinating and facilitating board meetings for the Group.
📌 Collating, proofreading, and circulating agendas, board packs, and supporting documentation.
📌 Coordinate the notarisation and legalisation of documents.
📌 Plan and coordinate leadership events.
📌 Support with the ordering of office supplies and ensuring smooth office operations.