Admin Officer - Carrickfergus - Mid East Antrim Borough Council
Join Mid and East Antrim Borough Council in Carrickfergus as an Admin Officer and provide essential administrative support while contributing to the smooth delivery of council services.
About the role:
* £14.13 per hour
* 37 hours per week
* Based in Carrickfergus
* Temporary post initially 31/03/26 with a possible extension
* Please note closing date for this position is Monday 2nd March however you can register your interest for other current and future Council opportunities by applying today
What you'll be doing in this role:
* Provision of general secretarial/administrative support to assigned senior staff within Parks & Open Spaces, to include maintaining diaries and scheduling meetings, screening telephone calls and emails, respond to routine internal correspondence and prepare outgoing mail taking appropriate actions as required.
* Provision of a general administration service to the Function, including word processing, maintenance of spreadsheets and databases, PowerPoint presentations, photocopying and scanning, compiling funding claims, localised filing systems including CRM systems and dealing with general enquires from the public.
* Devise and maintain office systems to deal with the flow and storage of files and information both electronically and hard copy in compliance with auditing procedures.
* Collate and produce management information and Committee/Council reports as directed.
* Attend meetings, as required, to take notes, compile and agree minutes, noting attendance and follow up to identify/prioritise and action matters which require attention.
* Coordinate courses/seminars and take lead responsibility for booking venues/accommodation, arrangement of catering/equipment/travel and responsible for delegate registration.
* Support the team to comply with Council financial systems, e.g. processing orders, coding invoices, setting up new codes and ensuring invoices processed by payment deadlines.
What you'll need for this role:
* Applicants must have a minimum of 5 GCSEs to include English Language and Maths (grade C or above) or equivalent qualifications to demonstrate literacy and numeracy
* Applicants must be able to demonstrate, by providing personal and specific examples, that they have one years' (three years' if qualification is not met) administrative experience in a busy office environment, to include:
The ability to deal efficiently with large volumes of work
* Applicants must be able to demonstrate, by providing personal and specific examples, that they have one years' (three years' if qualification is not met) administrative experience in a busy office environment, to include:
Successfully prioritising competing demands
* Applicants must be able to demonstrate, by providing personal and specific examples, that they have one years' (three years' if qualification is not met) administrative experience in a busy office environment, to include:
Working with office technology ie Word Processing or Typewriting
* Applicants must be competent in the use of Microsoft Office Applications including word, Excel, PowerPoint and Outlook
Riada Resourcing is an equal opportunities employer.