Team Administrator
Meopham
8am - 4pm Monday to Friday (5 days on site)
£30-35k dependent on experience
An established and respected organisation within the construction sector is seeking a proactive Team Administrator to support their busy and friendly office team based in Meopham.
This is a fantastic opportunity to join a company with a strong reputation and an impressive portfolio of reinstatement, refurbishment, and fit-out projects across multiple sectors.
Key Duties include:
Act as a key point of contact, maintaining excellent relationships with colleagues, clients, subcontractors, and the wider supply chain.
Manage documentation systems, ensuring information is named, filed, and stored correctly for easy access and audit readiness.
Support Project Management teams with calendar management, scheduling, and day-to-day coordination.
Handle procurement support by responding to requests for materials, plant hire, and equipment, updating trackers to ensure accuracy.
Collate and prepare H&S files, RAMS, and O&M manuals (both digital and printed).
Source competitive quotes and present pricing information clearly and efficiently.
Raise and manage purchase orders via established internal systems.
Oversee office supplies, ensuring cost-effective ordering and stock control.
Contribute to compliance by updating registers and assisting with onboarding new suppliers and subcontractors.
Manage incoming calls and emails, providing a professional first impression and directing enquiries appropriately.
Offer general administrative support to both office and site-based teams.
Required Skills & Experience:
Solid experience within construction in an administrative capacity
Strong Microsoft Office skills, particularly in Word, Excel, and Outlook.
Excellent organisational and prioritisation abilities, with strong attention to detail.
Confident communicator, comfortable liaising at all levels.
Proactive in chasing outstanding tasks and information.
Capable of working independently and as part of a collaborative team.
Desirable:
Familiarity with digital site management systems such as Sign On Site, ASite, or Chime.
Confident in sourcing and negotiating prices for materials and services.
Skilled in creating standardised templates, trackers, and documentation.
Experience in minute-taking would be a bonus.
What's in it for you?!
Friendly small office environment
Opportunities to progress within growing business
Generous hours - 8am - 4pm, 1 hour for lunch
Discretionary pay reviews subject to performance
Company events
This role is URGENT - my client will interview immediately for the right person!
This role is being handled by Emily, Associate Director for Pearson Whiffin Recruitment