Project Coordinator / Administrator
Location:
Bristol/Hybrid, UK
Department:
CTO
Reports To:
Project Manager
Security Clearance:
Eligible for UK Security Clearance (SC) – Essential
About Sirius Insight
Sirius Insight is a UK-based innovator in maritime domain awareness, integrating proprietary AI with commercial sensors to deliver persistent, scalable surveillance solutions. Our platforms— INSIGHT, Pulsar, Quasar, Sentinar, and Nautar — support national and regional maritime security strategies through real-time data fusion and autonomous monitoring.
About the role
We are seeking a detail-oriented and proactive Project Administrator / Coordinator to support the delivery of complex, multi-domain projects across software, edge computing, and hardware deployment. This role is ideal for someone with 2–3 years of experience in project support, looking to contribute to mission-critical operations in a fast-paced, regulated environment.
What you'll do
• Provide administrative and coordination support to project managers across multiple maritime surveillance initiatives.
• Maintain and update project documentation, schedules, risk logs, and reporting dashboards.
• Support and develop governance activities including stakeholder meetings, project boards, and change control processes.
• Track progress against delivery plans, flagging risks, issues, and dependencies, and proposing mitigation strategies.
• Ensure compliance with Sirius Insight's internal frameworks and ISO-accredited quality standards.
• Liaise with engineering, finance, and operations teams to ensure alignment and timely execution.
• Manage logistics including personnel coordination, equipment movement, fleet scheduling, and site support.
• Oversee electronic documentation filing, including site-generated content, within structured repositories.
• Contribute to the development and refinement of project and service processes and procedures.
• Consolidate project outcomes and feed insights into future planning and business development efforts.
• Support financial reporting, including monthly consolidation and validation of project accounting data.
What we are looking for
• Experience in Business, Engineering, Project Management, or a related field.
• 2–3 years of experience in a project support or coordination role, ideally within Defence, Engineering, or a similar STEM environment.
• Strong understanding of project/programme management disciplines and their practical application.
• Experience coordinating meetings, setting agendas, and managing forward plans.
• Proficient in Microsoft Office (Outlook, Word, Excel) and project tools such as MS Project and Azure DevOps.
• Excellent information management skills.
• Strong organisational skills with attention to detail and the ability to prioritise tasks independently.
• Effective written and oral communicator.
• Flexible and agile, able to respond quickly to changing priorities.
Bonus if you have
• Familiarity asset management processes
• An understanding of financial reporting and cost/revenue tracking in project environments.
• Experience working in an agile/scrum environment
• APM PFQ (Project Fundamentals Qualification) or equivalent certification.
Salary and benefits
• £30-£35k salary depending on experience
• + cash bonus paid twice yearly
• BUPA Healthcare scheme
• Healthcare cash plan
• Pension (uncapped)
• Death in service cover
* • Equity participation through stock option plan