Job Description
Accounts Assistant (Part Time)
35k full time 21k pro rata (22.5hrs 3 days a week)
Epsom Based Key Responsibilities: Creditors invoices • Opening and distributing post • Set up / maintenance of all Sage creditors accounts • Ownership of Sage purchase-2-pay process (including purchase orders and purchase invoices) • Checking p/o and invoice codes, depts and entity (against budget codes) • Conversion of p/o’s to invoices; uploading all invoices in Sage to postings • File paper copy invoices / statements Creditors/staff payments • Download creditors reports from Sage • Investigate any anomalies e.g. payments on account • Match credit notes to invoices • Producing bi-weekly payment run schedules • Input payments onto Barclays.net for supplier payments and staff expenses • Distribute payment remittances to suppliers and staff • Post all payments in Sage against supplier/staff accounts Debtors • Set up / maintenance of all Sage creditors accounts • Liaise with Finance Manage re coding of all sales invoices ensuring code, dept, project code and entity are correct as well as VAT • Produce sales invoices and credit notes in Sage • Match credit notes to invoices in Sage • Post sales invoices Sales Force (CRM system) • Update membership debtors’ schedule • Send monthly debtors’ statements Income • Download all bank statements from Barclays.net weekly • Bank Cash/Cheques received weekly • Post bank receipts in Sage and Sales Force Month end / year end • Update HMRC Gift Aid Schedule (monthly) in correct format for submission • Produce month end schedules – Postage / text messaging service • Update the health plan contributions spreadsheet • Update petty cash schedules / reconcile cash balance / post payments in Sage • Assist with year-end audit queries; prepare schedules in advance of audit Key Skills: • Minimum Level 4 AAT qualification (Essential) • Charity finance experience (Desirable) • Competent at Excel (intermediate e.g. Pivot tables essential) • Knowledge/use of Fundraising CRM system (Desirable) • Work unsupervised, self-motivated Benefits: • Competitive Salary • 26 Days Annual Leave • Pension Scheme – auto enrolment • Healthcare Scheme – after successful completion of probationary period