Job Family Group:
Business Support Group
Scroll down to find the complete details of the job offer, including experience required and associated duties and tasks.
Job Description:
This is a part-time role, Monday to Thursday, 8 hours per day, 32 hours per week total.
Legal is looking for a new Office Administrative Assistant to join the team at the Sunbury ICBT office.
The Office Administrative Assistant provides central support for all administrative and logistical needs. As the first point of contact for Legal, they assist with a wide range of tasks—from formatting and editing documents (Word, Excel, PowerPoint, PDFs) to troubleshooting expense reports, managing office supplies, submitting IT and facilities tickets, and liaising with AV support when required. They also coordinate meeting logistics, including room bookings, material preparation, and organising team socials.
A key part of the role involves onboarding Legal employees and contractors—setting up desks, arranging site inductions, and ensuring new joiners have everything they need, from laptops to access badges.
Reporting to a Managing Counsel in the Legal Sunbury team, the Office Administrative Assistant will also be part of a small global team, working alongside colleagues in Canary Wharf, Chicago, and Houston. This team collaborates closely to align operations across offices, ensuring the function runs in parallel across locations.
We’re seeking someone who can manage multiple tasks with efficiency and precision. As the first point of contact, strong communication skills and a helpful, approachable manner are essential. The role also involves handling sensitive information, so maintaining confidentiality while supporting the Legal team is crucial.
Key Accountabilities
* Coordinate onboarding and access for new joiners and secondees.
* Manage desk setups, room bookings, and site inductions.
* Handle admin tasks including courier services, Iron Mountain invoicing, and expense support.
* Maintain internal documents and welcome communications.
* Assist with scheduling, logistics, and materials preparation for meetings, and organising team and social events.
* Assist with formatting and editing documents (Word, Excel, PowerPoint, PDF).
* Assisting with additional global office support
* Host visitors and manage badging and escorting logistics.
Essential Education
* High quality academic background with native / fluent spoken and written English language skills.
Role Requirements
* Highly organised and forward-thinking
* Strong interpersonal and communication skills
* Adaptable and proactive in handling diverse tasks
* Committed to maintaining a positive and inclusive workplace culture
* Work well alongside others and in a team
* The ability to self-motivate and to deliver under pressure
* Knowledge of Microsoft programs
Why join us?
At bp, we provide an excellent working environment and employee benefits such as an open and inclusive culture, a great work-life balance, tremendous learning and development opportunities to craft your career path, life and health insurance, medical care package and many others.
We support our people to learn and grow in a diverse and exciting environment. We believe that our team is strengthened by diversity. We are committed to crafting an inclusive environment in which everyone is respected and treated fairly.
There are many aspects of our employees’ lives that are significant, so we offer benefits to enable your work to fit with your life. These benefits can include flexible working options, collaboration spaces in a modern office environment, and others benefits.
Reinvent your career as you help our business meet the challenges of the future.
Apply now!
Travel Requirement:
Negligible travel should be expected with this role
Relocation Assistance:
This role is not eligible for relocation
Remote Type:
This position is a hybrid of office/remote working
Skills:
Office Administration
Legal Disclaimer:
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.
If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.