Location: Liverpool with some travel across theNorth West, somehome basedwork possible
Hours: 37.5 but flexibility can be offered down to 30 hours
JobType: Permanent
Shortlisting: TBC
Interview: 7th April
Whythis role would be great for you
Being an Executive Assistant in our charity means playing a vital role in work that genuinely changes lives.You’reat the heart of our mission—supporting leaders, shaping priorities, and helping our teams deliver real impact for the people and communities we serve.
This role provides high level administrative and operational support to senior leaders, ensuring their time, priorities, and workflows run smoothly. The role blends organisation, communication, and problem solving witha strong senseof discretion and initiative.
What your week may look like
* Supportthe Chief Executive by anticipating the ir needs, resolving issues quickly and managing a complex work diary ,schedulingand meeting co-ordination.
* Manage all key administrative tasks and processes, with confidentiality, discretion and sound judgement suitable drafting of responses and production of supplementary information as required.
* Attend key meetings, preparing agendas, taking minutes, trackingactions, helping drive completion of key deliverables, and following up on outstanding items. Also, managing workflows which require approvals obtaining relevant information and promptly producing minutes.
* Handling planning of travel booking and expense requirements for the exec leadership team
* Maintain a forward calendar of activity forthe organisationandassistthe Chief Executive in managing the Strategic Plan.
* Undertake project management duties on specific projects and development initiatives as requested.
* Provide background, insight, adviceand relevant briefing materials in advance of meetings/engagements.
* Support the Senior Leadership Team in the management and administration of cross-cutting organisational activities such as performance reviews,projectsand programmes coordination.
* Assisting the CEO and Directors of to support the Board, Chair ofTrusteesand governance structures of the charity.
* Coordinating and providing secretariat for governance meetings, including taking minutes at Board meetings.
* Tracking and managing key aspects of the organisational processes for Board papers, on time and toa good quality.
* Ensuring timely submissions and reporting to regulatory bodies, e.g. Charity Commission, Companies House. ,
* Proactively manage the Risk Register, keeping it up to date and reporting to SLT and Board as required.
* Acting as a key contact between exec leadership team and external stakeholders, booking rooms, resou rces and room set up.
* Manage inboxes, drafting correspondences and prioritising communications both internally and externally.
What can we offer you
Working with YMCA Together comes will a whole host ofbenefits.We hope thatpeoplewillfind deep personal fulfilment and purpose by workingwith alongside people in our services. Our teams arecompassionateand supportive, fosteringa strong senseof community.With opportunities for professional growth,YMCA togetheroffers training to support your role and personal development.
* IT literate, includingproficiencyin use of Word and Excel.
* Excellent communication skills, both written and verbal.
* Excellent interpersonal skills, with the ability to relate well to people
* Ability to be flexible and to adapt to changing and challenging circumstances,operatingcalmly and effectively.
* Ability to work supportively and co-operatively as part of a team.
* Ability to show initiative, be self-motivating, formulate ideas and solutions and present them effectively.
* Strong and demonstrable people management skills
* Preparing reports
* Proficient in the use of Excel
* Excellent administration skills including IT skills & awareness linked to Windows software
* Ability to work as part of a multi-disciplinary team
* Organised, with excellentplanning and time management skills
* Good analytical skills
* Ability to prioritise and manage own workload
* Excellent written and oral communication skills
* Ability to collate data and manage database packages
* Minute taking skills
What is a nice to have
* Experience of working in the charity sector
Even if youdon’tfeel that you have all the relevant skills and “nice to haves” we would still like to hear from you and invite you to fill out our application form.
YMCA Togetheris an equal opportunities employer, values diversity and is strongly committed toproviding equal employment opportunities for all employees and all applicants for employment.We welcome and encourage applications from everyone, regardless of age, disability, gender, ethnicity,religionand sexual orientation.
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