Employer Birmingham Women's and Children's NHS Foundation Trust Employer type NHS Site Birmingham Children's Hospital Town Birmingham Salary £27,485 - £30,162 per annum Salary period Yearly Closing 12/03/2026 23:59
Medical Secretary
NHS AfC: Band 4
Flexible working arrangements may be considered and discussions with the recruiting manager regarding this are encouraged.
Job overview
A vacancy has arisen for an experienced, Medical Secretary at the Birmingham Children’s Hospital in central Birmingham. The post holder will play an important role providing an effective and efficient administrative and secretarial service to two Consultant Respiratory Paediatricians and their teams/department.
Candidates will be self‑motivated and possess an RSA II qualification (or equivalent), along with an AMSPAR certificate or comparable medical secretarial experience. You’ll enjoy working within a multi‑disciplinary team and have the ability to relate to children, parents, other family members, and other medical professionals. This will be complemented by excellent organisational and communication skills.
Informal enquiries are welcome, please call Sharon Campbell, Medical Secretarial Team Leader on 0121 333 8393 or Brodie White, Operational Manager on 0121 333 9161.
Main duties of the job
* The Consultant is organised effectively and efficiently so that he/she is able to operate all their clinical and non‑clinical commitments.
* Patient episodes are organised effectively and efficiently so that the patients are seen without clinical risk and within NHS guidelines and targets.
* Actions resulting from each patient episode are planned and followed up within agreed timescales.
* Completed investigations are available to each consultant and the appropriate healthcare team, when required.
* Patient admission episodes are planned and organised effectively and efficiently, in accordance with Consultant requirements and Trust policies.
* The Trust is able to accurately review and report compliance with relevant NHS guidelines and targets with regard to waiting times and patient activity
Working for our organisation
Birmingham Women’s and Children’s NHS Foundation Trust is the first of its type in the UK. Our Trust was formed in February 2017 to drive forward our commitment to provide the highest quality, world‑class physical and mental health care for our women, children and families. Uniting our hospitals means more seamless care; more investment to make greater advances in our specialist treatment and world‑leading neo‑nal and fetal work. Importantly, it also gives us a greater voice in shaping the future of family‑centred care.
Birmingham Children’s Hospital is a UK leading specialist paediatric centre with an international reputation in several areas.
Birmingham Women’s Hospital is one of two dedicated women’s hospitals in the UK, with the busiest single site maternity unit, delivering more than 8,200 babies a year offering a full range of gynaecological, maternity and neonatal care.
Forward Thinking Birmingham (FTB) Mental Health Services are a unique, innovative community and inpatient mental health partnership. Alongside partners FTB offers care pathways of mental health assessment and treatment for young people aged 0‑25 years old.
Our Trust is committed to creating the best place to work. We believe in promoting and enhancing inclusion, diversity and equality and encourage applications from all areas of the community, who meet the criteria for the role, regardless of age, gender identity, disability, race, religion or sexual orientation.
Detailed job description and main responsibilities
Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Women’s and Children’s NHS Foundation Trust.
When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).
Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.
Person specification
Knowledge & Nature of Experience
* • Experience of office systems
* • Experience of dealing with confidential issues
* • Previous experience of secretarial/administrative work
* • Proven ability to manage competing priorities and deadlines
* • Proven organisational skills
* • Experience of organising and supporting meetings within an organisation
Analytical and Judgement Skills
* • Attention to detail
* • Methodical and well organised
* • Proven ability to prioritise demanding workload
Professional/Managerial/Specialist Knowledge
* • Good communication skills – oral, written and telephone
* • Good customer care skills
Personal Skills/Abilities and Attributes
* • Customer orientated approach
* • Reliable and ability to use own initiative
* • Ability to work without direct supervision
* • Flexible and adaptable to changing situations
* • Good team worker
* • Willingness to develop skills and knowledge
Qualifications
* • Good standard of secondary education including GCE/GCSE English or equivalent
* • Good computerskills of Microsoft Office (Word, Excel, Outlook and Power Point)
* • Experience of note taking
* • Ability to tabulate information and input data
* • NVQ level 3 in business and administration, or clerical or equivalent experience
MENTAL HEALTH DIVISION:
Our current Mental Health Services division Tier 4 services may be transferring the provision if its services to Coventry and Warwickshire Partnership Trust (CWPT). Whilst at present you are applying for a position within Birmingham Women’s and Children’s NHS Foundation should you be successful in gaining a position with Mental Health Services, your employment may in the future be transferred over to CWPT.
Safeguarding
As a Trust employee you are required to comply with all legislation and guidance relating to safeguarding children and adults with care and support needs, and promoting their health and welfare. You are required to inform the Head of Safeguarding of any safeguarding concerns about your own children or children you live with. This information will be treated in a confidential manner.
Sponsorship
Please note, visa sponsorship is only available for certain roles in line with current UKVI regulations. Please ensure the role you are interested in meets the criteria for sponsorship before submitting your application. If you would like more information, please visit:UK Visas and Immigration - GOV.UK
Artificial Intelligence (AI)
We understand that some applicants may choose to use artificial intelligence (AI) tools to assist in preparing their application materials. While this is not discouraged, we kindly remind candidates that all submissions must be truthful and accurately reflect your own experiences and suitability for this role. Personal integrity and authenticity are central to our recruitment process. We value honesty and appreciate applications that are genuine and representative of the individual behind them.
Reasonable Adjustments
BWC is proud to be a Disability Confident Employer, committed to fostering an inclusive environment for those with a disability, long term health or mental health condition. The Disability Confident scheme means we actively encourage applicationsfrom people with disabilities, long term health or mental healthconditions, and we want to ensure our recruitment practices are inclusive and accessible to all. Our aim is to get the best out of every individual and if successful for interview, you will be asked if you require any reasonable adjustments ( special requirements ). We will strive to support and accommodate these requests where possible.
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.
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