Job Summary
We are seeking an experienced Office Manager to join our small team. Experience in the construction industry would be advantageous.
Daily
* Management of diaries & email communications for Director
* Answer the phone & take material/plant orders
* Create tender files ensuring all required project documents are included for pricing and quotation.
* Type & email quotes
* Move tender files for jobs procured, into project files and generate a finance tracker that will include associated sales ledger & purchase ledger costs & update spreadsheets every time a price for a variation is given
* Type & issue sub-contractor PO's & create a price tab on the relevant spreadsheet
Weekly
* Collate sub-contractor invoices and check against site register
* Send any queries to Directors/Contract Managers
* Process weekly wages onto spreadsheets & In-sync sheet
* Make wages payments (to In-sync) plus any additional direct payment workers and expense payments
* Update job spreadsheets with wage totals and any values applied against sub contractor's price on the price tabs
* Handle recruitment including on-boarding new staff members and sub-contractors.
Monthly
* Process applications & invoices for sending on last day of the month or before depending on project schedule.
* Update job spreadsheets with application & payment details & print new copies for the file.
* Update monthly application summary with payment & date details
* Create monthly list of supplier payments due, for Directors to view and approve payments
* Make payments that have been approved
* Manage all training requirements, associated paperwork and apply for grants
* Update training matrix, monitor certificate expiry dates and liaise with sub-contractors to renew
* Submit paperwork monthly to accountants for Construction Industry Scheme & VAT returns.
* Write copy and upload to our social media account.
* Develop and maintain connections with key suppliers and manufacturers and obtain competitive pricing for specified materials.
* Review retention
Annually
* Complete annual PQQ's including health & safety & insurance information for clients
* Liaise with insurance companies for annual company & fleet insurance quotes
* Organise bi-annual social events & annual client gifting
Ad Hoc
* Manage the office space, including coordinating repairs and maintenance, maintaining office supplies, equipment and refreshments plus ensuring that the office environment is clean, safe, and conducive to work.
* Oversee the use and maintenance of office technology including laptops, phones, software applications & updates and coordinate IT support and procure equipment where required.
Job Type: Full-time
Pay: £25,124.80-£32,000.00 per year
Benefits:
* On-site parking
Experience:
* Office Management: 3 years (preferred)
Work Location: In person