Samsic UK is recruiting full time Coordinator / PA Support to provide a professional facilities management service based at Equinix Slough
This position is to work for 37.5 hours per week and you will receive £29k per annum.
REPORTING TO:
* Client
* Key Account Manager
* Regional Manager
KEY RELATIONSHIPS:
* Contract Managers
* Customers
* Suppliers and External Organisations.
* Internal Departments
KEY OBJECTIVE OF THE ROLE
To provide administrative and secretarial support to the regional personnel. Ensure that all company systems and procedures are adhered to.
MAIN RESPONSIBILITIES
Administration
* To type all correspondence, whilst maintaining confidentiality of information including personnel matters.
* To maintain an up- to-date filing system, hard and soft copy, Maintain and update files accurately and in accordance with Data Protection requirements.
* Issue purchase order numbers to suppliers and managers and maintain an accurate PO log.
* Assist with the administration of new business, contract start-up’s and terminations. Whilst ensuring Head Office administration receives documentation for the Contract Files.
* Assist the operational managers in ensuring that all stores/equipment orders are made in an efficient and timely manner and that budgets are maintained with the respective supplier.
* To ensure administrative support is provided for the managers and head office personnel as appropriate, whilst maintaining confidentiality of information.
* Coordinate staffing shifts within organisation.
* Raise Ad hoc invoices to be submitted to Finance.
* Take minutes and actions of local meeting, book appointments and manage team diaries.
* To ensure all management and control systems are adhered to, and that the company is complying with HR, Health and Safety and quality and environmental standards.
* To ensure the company’s Health and Safety Policy and procedures are implemented and adhered to.
* To administer the company’s Service Level Indicator (SLI) and customer satisfaction systems.
* Attend management meetings and others as required, take accurate minutes and distribute as required in a timely fashion.
* To answer/make telephone calls on behalf of the company, transfer calls and take messages and communicate them effectively.
* To ensure outgoing post is sent.
* As and when required, meet and greet visitors. Ensuring all visitors complete the Visitors Book when entering and leaving the premises.
* To proactively identify and suggest improvements to the region that will enhance administration systems and the business.
* To provide support with ad-hoc projects.
Personal
* To provide the company’s administration activities in an efficient and professional manner, ensuring a professional image at all times.
* To follow guidance and direction given by management to ensure that company policies and procedures are implemented and adhered to.
* Attend company training and meetings as and when required.
* Take responsibility for own personal development.
* Communicate with the managers on a regular basis.
Plus any other duties as required by the company.
How to apply
If you would like to be part of Samsic UK, then please apply by responding to this advert with your CV.
The interview process will be a telephone conversation with one of our managers, and then a face-to-face interview for those selected.
Please do not hesitate to contact us should you have any questions regarding this position. HR-Recruitment | Samsic UK