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Job Description
Position: Contracts Administrator
Location: Head Office, Ballinderry Road, Lisburn
Responsible to: Senior Management
Contract type: Full-time, permanent
Working hours: Monday - Thursday (08:00 - 17:00 with 45min break), Friday (08:00 - 16:00 with 30min break)
Why work for McQuillan Companies?
McQuillan Companies, a family-run business in Northern Ireland, offers a diverse range of services including roadworks, civil engineering, demolition, quarrying, waste management, outdoor cleaning, and analytical chemistry. We value all perspectives and create a supportive environment where people thrive.
John McQuillan Contracts is a leading civil engineering and road surfacing contractor based in Northern Ireland, undertaking projects such as road construction, maintenance, surface treatments, car parks, environmental schemes, waterway works, demolition, and sports pitches. We pride ourselves on delivering excellence through experienced staff, extensive resources, and strong partnerships.
Our benefits include:
* Competitive salaries
* Employee health scheme
* Private healthcare
* Pension scheme
* 31 days of annual leave, increasing with service
* Development and training opportunities
Overall Objectives
We are seeking a proactive, detail-oriented Contracts Administrator to join our expanding team. The role involves supporting operational and administrative functions, ensuring efficiency, and working with new technologies to adapt to evolving workplace needs. The successful candidate will report to Senior Management and operational staff, contributing to a dynamic team environment.
Key Responsibilities
* Managing squad reports and timesheets
* Assisting with daily programming
* Tracking van times and recording operative hours
* Sourcing utility markup information
* Processing sales invoices and payment applications
* Supporting tender preparations
* Providing administrative support to directors and staff
* Maintaining filing systems and office equipment
* Handling correspondence and calls
* Managing mail, photocopying, scanning
* Ordering supplies and managing stock
* Reception duties and visitor management
* Assisting with internal catering/hospitality
Essential Criteria
* Strong IT skills, including Microsoft Excel and Word
* Ability to work independently and take initiative
* Attention to detail and confidentiality
* Strong organizational and multitasking skills
* Excellent communication skills
* Client relationship awareness
Desirable Criteria
* Experience in similar roles
* Teamwork and cross-functional achievements
* Experience with contracts, invoices, or financial admin
Closing date: Wednesday 7th May 2025. This description is a guideline and may evolve with the company's strategic changes.
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