Contract Administrator - Quotes & Compliance
EQUANS Stonehouse, England, United Kingdom
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Contract Administrator - Quotes & Compliance
EQUANS Stonehouse, England, United Kingdom
2 days ago Be among the first 25 applicants
Join to apply for the Contract Administrator - Quotes & Compliance role at EQUANS
Equans is looking for a Contract Administrator to join our team based in Bridgend on a temporary basis (12 months). This is a full time role working 40 hours per week. On offer is a competitive salary and benefits package
This is a key role in ensuring Quoted/follow on works are fully logged and prepared ahead of attendance at site, together with the upload of statutory documentation to various customer systems and Equans Customer Portal. The monitoring of supplier invoices ensures financial controls are maintained.
What will you deliver?
* Generate quoted works within SAP and Plan-on in a timely manner, updating Quotation Management System and CAFM systems.
* Generate purchase orders for quoted works, PPM materials, tooling and calibrations against engineer cost centres using purchasing system Coupa.
* Liaise with Contract Managers, Supervisors and Planning Team to schedule/assist arranging Equans labour and Subcontractor attendance.
* Invoice and credit approvals – Quality checking invoice/credit for correct and matching information, dispute discrepancies with subcontractor or suppliers. Chase appropriate party for supporting information if not in place.
* Liaise with Contract Managers and Supervisors to effectively deal with subcontractor/supplier invoicing queries escalating issues where necessary to Management team.
* Uploade statutory documentation to Compliance tracker, client portals Equans customer portals and Elogbooks, including but not limited to Combustion, Refrigeration and NICEIC Certification.
* Arrange and ordering Supervisor and Engineer workwear through the Swift Industrial portal, logging items and distribution once items have been quality checked.
* Carry out general administrative duties in line with the departmental policies & procedures.
* Undertake any ‘ad hoc’ duties as requested by Mobile Management team.
What can we offer you?
On offer is a competitive salary and benefit package, which includes;
* 24 days annual leave(+ public holidays).
* Life Cover equivalent to 1.5 timesannual salary.
* Employee discount shopping schemes on major brands and retailers.
* Gym membership discounts.
* Cycle to work scheme.
* Holiday purchase scheme.
* 2 corporate social responsibility days per year.
* Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.
* Attractive Employee Referral Rewards Scheme.
* Access to our growing employee networks.
* 24/7 Employee Assistance Program and access to mental wellbeing app.
Who are you?
* Previous experience within Administration.
* Prior experience of CAFM systems (Coupa, ELogs & Planon) advantageous but not essential.
* Strong IT skills including full range of Microsoft applications.
* Health & safety awareness.
* Ability to adapt to time critical situations and respond accordingly.
Who are we?
In the UK & Ireland, Equans is a provider of sustainable facilities management and regeneration, and cutting-edge energy and digital services. Our 15,000 employees combine these activities to deliver decarbonisation across the built environment and help businesses, communities, public sector organisations and government to accelerate the transition to a low carbon, resilient world.
Globally, Equans is a world leader in the energy and services sector with operations in 20 countries, 90,000 employees working on 5 continents and a turnover of 19.2 billion euros in 2024. Equans is a subsidiary of the Bouygues group.
Our ambition
At Equans, we are driven by our ambition to be recognised for our operational excellence and as the best place to work for our employees. This commitment extends to achieving global and sustainable performance through Impact, ensuring that everything we do aligns with our core values—Accountability, Respect, Team Spirit, and Service Focus.
We take ownership, act with integrity, and set high standards. We listen, support, and care for one another. We collaborate and build trust to achieve shared goals, always striving to meet our customers' needs in a proactive and pragmatic way. These values shape our culture, strengthen our community, and inspire us to deliver excellence every day.
What's next?
If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.
As part our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010.
At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work.
You’ll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), Veterans & Reservists, WOMEN Together (representing women in Equans), Working Parents, and Young Professionals.
For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.
The Equans Resourcing Team manage this requirement. Agency involvement is not required. All related enquiries should come to the resourcing team not direct to Equans Managers.
Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Full-time
Job function
* Job function
Management and Manufacturing
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